Basic Information

Reference Number

0000262421

Issuing Organization

The City of Winnipeg

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

45-2024

Title

Provision of Security Services, Millennium Library

Source ID

PU.MU.MB.559625.C103939

Agreement Types

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

New West Partnership Trade Agreement (NWPTA)

Details

Location

Canada, Manitoba, Winnipeg

Purchase Type

Term: 2024/04/01 12:00:00 AM CDT - 2024/12/31 12:00:00 AM CST
Option: five (5) mutually agreed upon one (1) year extensions.

Description

D2. SCOPE OF SERVICES
D2.1 The Work to be done under the Contract shall consist of the provision of unarmed security service officers for Millennium Library for the period from April 1, 2024 until December 31, 2024, with the option of five (5) mutually agreed upon one (1) year extensions.
D2.1.1 The City may negotiate the extension option with the Proponent within ninety (90) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the Proponent as a result of such negotiations.
D2.1.2 Changes resulting from such negotiations shall become effective on January 1st of the respective year. Changes to the Contract shall not be implemented by the Contractor without written approval by the Contract Administrator.
D2.1.3 Proponents are advised that, in future, the City may be participating in collaborative procurement initiatives with other levels of government. Accordingly, extensions to this Contract may not be exercised.
D2.2 The Work shall be done on an "as required" and “as scheduled” basis during the term of the Contract.
D2.2.1 The type and quantity of Work to be performed under this Contract shall be as authorized from time to time by the Contract Administrator and/or Users.
D2.2.2 Subject to C7, the City shall have no obligation under the Contract to purchase any quantity of any item in excess of its actual operational requirements.
D2.3 Notwithstanding D2.1, the type and quantity of Work to be performed under this Contract is subject to annual approval of monies therefore in a budget by Council. Proponents are advised that monies have been approved for work up to and including December 31, 2024.
D2.3.1 In the event that Council does not approve the annual budget for any year during this Contract, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon one hundred and twenty (120) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made against the City for damages of any kind resulting from the termination, including, but not limited to, on the ground of loss of anticipated profit on Work.
D2.4 Notwithstanding D2.1, in the event that operational changes result in substantial changes to the requirements for Work, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon thirty (30) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made for damages on the ground of loss of anticipated profit on Work.
D2.5 The funds available for this Contract are $981,000.

Dates

Publication

2024/01/11 12:48:23 PM CST

Bid Intent

Not Available

Questions are submitted online

Closing Date

2024/02/06 12:00:00 PM CST

Onsite Visit

2024/01/22 02:00:00 PM CST

Onsite Visit

2024/01/23 11:00:00 AM CST

Onsite Visit

2024/02/01 01:00:00 PM CST

Contact Information

Ekie Oseghale

204-986-2451

EOseghale@winnipeg.ca

Bid Security

- Performance Bond

50 %

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2024/01/22 02:00:00 PM CST

Location

Millennium Library

Event Note

B3. SITE INVESTIGATION
B3.1 Further to C3.1, the Proponent shall attend a Site meeting at 2:00 PM to 3:00 PM on January 22, 2024 or 11:00 AM to 12:00 PM on January 23, 2024 or 1:00 PM to 2:00PM on February 1, 2024. Attendance is mandatory, and the Proposal of any Proponent not having attended will be rejected on the basis that it is non-responsive.
B3.2 The Proponent shall not be entitled to rely on any information or interpretation received at the Site Meeting unless that information or interpretation is the Proponent’s direct observation, or is provided by the Contract Administrator in writing.
B3.3 The Proponent is responsible for inspecting the Site, the nature of the Work to be done and all conditions that might affect his/her Proposal or his/her performance of the Work, and shall assume all risk for conditions existing or arising in the course of the Work which have been or could have been determined through such inspection.
B3.4 The Proponent is responsible for determining:
(a) the location of any utility which can be determined from the records or other information available at the offices of any public authority or person, including a municipal corporation and any board or commission thereof, having jurisdiction or control over the utility;
(b) the nature of the surface and subsurface conditions at the Site;
(c) the location, nature, quality or quantity of the materials to be removed or to be employed in the performance of the Work;
(d) the nature, quality or quantity of the Plant needed to perform the Work;
(e) all matters concerning access to the Site, power supplies, location of existing services, utilities or materials necessary for the completion of the Work; and
(f) all other matters which could in any way affect his/her Proposal or the performance of the Work.
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Event Type

Onsite Visit

Attendance

Mandatory

Event date

2024/01/23 11:00:00 AM CST

Location

Millennium Library

Event Note

B3. SITE INVESTIGATION
B3.1 Further to C3.1, the Proponent shall attend a Site meeting at 2:00 PM to 3:00 PM on January 22, 2024 or 11:00 AM to 12:00 PM on January 23, 2024 or 1:00 PM to 2:00PM on February 1, 2024. Attendance is mandatory, and the Proposal of any Proponent not having attended will be rejected on the basis that it is non-responsive.
B3.2 The Proponent shall not be entitled to rely on any information or interpretation received at the Site Meeting unless that information or interpretation is the Proponent’s direct observation, or is provided by the Contract Administrator in writing.
B3.3 The Proponent is responsible for inspecting the Site, the nature of the Work to be done and all conditions that might affect his/her Proposal or his/her performance of the Work, and shall assume all risk for conditions existing or arising in the course of the Work which have been or could have been determined through such inspection.
B3.4 The Proponent is responsible for determining:
(a) the location of any utility which can be determined from the records or other information available at the offices of any public authority or person, including a municipal corporation and any board or commission thereof, having jurisdiction or control over the utility;
(b) the nature of the surface and subsurface conditions at the Site;
(c) the location, nature, quality or quantity of the materials to be removed or to be employed in the performance of the Work;
(d) the nature, quality or quantity of the Plant needed to perform the Work;
(e) all matters concerning access to the Site, power supplies, location of existing services, utilities or materials necessary for the completion of the Work; and
(f) all other matters which could in any way affect his/her Proposal or the performance of the Work.
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Event TypeA - Latest Amendment

Onsite Visit

AttendanceA - Latest Amendment

Mandatory

Event dateA - Latest Amendment

2024/02/01 01:00:00 PM CST

LocationA - Latest Amendment

Millennium Library

Event NoteA - Latest Amendment

B3. SITE INVESTIGATION
B3.1 Further to C3.1, the Proponent shall attend a Site meeting at 2:00 PM to 3:00 PM on January 22, 2024 or 11:00 AM to 12:00 PM on January 23, 2024 or 1:00 PM to 2:00PM on February 1, 2024. Attendance is mandatory, and the Proposal of any Proponent not having attended will be rejected on the basis that it is non-responsive.
B3.2 The Proponent shall not be entitled to rely on any information or interpretation received at the Site Meeting unless that information or interpretation is the Proponent’s direct observation, or is provided by the Contract Administrator in writing.
B3.3 The Proponent is responsible for inspecting the Site, the nature of the Work to be done and all conditions that might affect his/her Proposal or his/her performance of the Work, and shall assume all risk for conditions existing or arising in the course of the Work which have been or could have been determined through such inspection.
B3.4 The Proponent is responsible for determining:
(a) the location of any utility which can be determined from the records or other information available at the offices of any public authority or person, including a municipal corporation and any board or commission thereof, having jurisdiction or control over the utility;
(b) the nature of the surface and subsurface conditions at the Site;
(c) the location, nature, quality or quantity of the materials to be removed or to be employed in the performance of the Work;
(d) the nature, quality or quantity of the Plant needed to perform the Work;
(e) all matters concerning access to the Site, power supplies, location of existing services, utilities or materials necessary for the completion of the Work; and
(f) all other matters which could in any way affect his/her Proposal or the performance of the Work.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Form A	Form A: Bid Submission	Yes	No
Form B	Form B: Prices	Yes	No
No entries

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