32317-20820-P01 - CCS/LS/ Agenda Builder and Meeting Management System

The City of Ottawa is seeking proposal submissions to a deliver an externally hosted software solution that is used to support the Committee and Council Agenda process at the City.  At a minimum, the City must replace the SIRE Agenda Plus software solution which is being sunset by Hyland Software and its media streaming solution; however, ideally, the City would also like to replace the current custom-developed "RADAR" Document Management and legislative forecasting solution with an available Commercial off-the-shelf (COTS) solution.

The City is seeking a solution that includes the following:

• Legislative Forecasting and Planning;
• Workflow and Approval Management;
• Agenda Management;
• Meeting Management;
• Minutes Management;
• Publishing of agenda, minutes and audio and/or video to both public and private platforms and mobile devices;
• Live and on-demand streaming video of legislative meetings, which includes the ability to time stamp and add closed captioning; and
• The ability for arm's-length Boards and Committees to use the solution to varying degrees.