Basic Information

Reference Number

0000254298

Issuing Organization

Toronto Police Service

Owner Organization

Ansel Salim

Solicitation Type

RFQ - Request for Quote (Formal)

Solicitation Number

1600278-23

Title

Request for Quotation for the Non-Exclusive Supply and Delivery of Bicycle Parts

Source ID

PU.MU.ON.673461.C112117

Agreement Types

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Delivery Point

TPS Locations

Purchase Type

Duration: 1 year
Option: Four (2) Additional One (1) Year Periods

Description

NOTICE OF INTENDED PROCUREMENT
Request for Quotation No. 1600278-23
For the Non-Exclusive Supply and Delivery of Bicycle Parts

Division Contact for More Information:
Ansel Salim, Procurement Specialist
Toronto Police Services, Purchasing Unit
Email: Ansel.Salim@TorontoPolice.on.ca

Procurement Method:Request for Quotation (RFQ)

Description of Procurement: Fleet and Materials Management seek to identify and appoint a vendor for the provision of Bicycle Parts for the duration of the mentioned term in section 1.2 therein the RFQ. The purpose of this RFQ is to enter into agreement with a suitable and qualified vendor with specific product knowledge and requisite capacity for desired scope, quality, timeframe, and cost-effectiveness for Fleet and Materials Management. Bids are invited for the non-exclusive supply and delivery of bicycle parts for Toronto Police Service (TPS), as further described in Appendix A – Scope of Work and Specifications. Bidders will provide bid submission as per Sections 1.3 and 1.4 of the respective RFQ. The creation of this RFQ shall not be a guarantee of exclusivity.

Recurring Contract? Yes.

Delivery Schedule for Goods or Services OR Contract Duration: The selected bidder will be required to execute a contract with TPS for the provision of service deliverables and should review the terms and conditions to understand the contract being entered into with TPS. It is TPS intention to enter into a contract with only one (1) legal entity. The term of this contract is for a one (1) year period, commencing upon award of the contract whereby TPS reserves the right to renew the contract for an additional four (4) separate one (1) year periods. Renewal is contingent upon continued need, budget approval, acceptable performance and TPS approval if applicable.

Piggyback (if applicable): The TPSB/TPS may, upon request, permit other public bodies and the Police Cooperative Purchasing Group (PCPG) to purchase against any part of the contract which may result from this RFQ. Bidders are requested to indicate on the Pricing Submission form if they will extend the pricing, terms and conditions of their bid to other government agencies including PCPG, if the proponent becomes the successful services provider. If the successful bidder agrees to this provision, participating agencies may enter into a contract with the successful bidder for the purchase of services described herein based on the terms, conditions, prices, and percentages offered by the proponent. Minor changes in terms and conditions may be negotiated by participating agencies. Please note: copies of the bidder submissions may need to be provided to the interested agency (in confidence) in order to review prior to participating.

Language(s) Permitted for Response by Supplier: English

Specific Conditions for Procurement: For details please refer to section 1.4 Required Forms for Submission of the RFQ. All in accordance with the requirements stated in the RFQ document to be downloaded.

Name of Trade Agreement(s) that is Applicable to the procurement: Comprehensive Economic and Trade Agreement (CETA), Canadian Free Trade Agreement (CFTA), Trade and Cooperation Agreement between Ontario and Quebec (OQTCA)

ESTIMATED DEADLINE FOR SUBMITTING TO SOLICITATION: Thursday September 7th, 2023 at 13:00p.m. (Toronto local time)

Dates

Publication

2023/08/16 12:09:18 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2023/08/29 01:00:00 PM EDT

Questions are submitted online

Closing Date

2023/09/07 01:00:00 PM EDT

Contact Information

Ansel Salim

416-808-7999

Ansel.Salim@torontopolice.on.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Refer to Section 1.4 Required Forms for Submission - MANDATORY, of the RFQ.

The following forms must be reviewed, completed and submitted with a Bid:
.1         APPENDIX A – SCOPE OF WORK AND SPECIFICATIONS FORM (provided as separate excel documentation to this RFQ No. 1600278-23)
.2         APPENDIX B – FEE SUMMARY FORM (provided as separate excel documentation to this RFQ No. 1600278-23)
.3         APPENDIX C – KEY PERSONNEL FORM
.4 APPENDIX D – BIDDER EXPERIENCE FORM
.5 APPENDIX E – TPS DECLARATION & POLICY FORMS

- APPENDIX E1 – STATUTORY DECLARATION FORM
- APPENDIX E2 – ENGAGING FORMER MEMBERS WHO RESIGNED AND/OR RETIRED FROM THE TORONTO POLICE SERVICES FORM
- APPENDIX E3 – PURCHASE OF PRODUCTS MANUFACTURED IN FACTORIES WHERE CHILDREN ARE USED AS SLAVE LABOUR OR OTHER EXPLOITIVE CIRCUMSTANCES WHICH IMPEDES CHILD DEVELOPMENT FORM
- APPENDIX E4 – ENVIRONMENTALLY RESPONSIBLE PROCUREMENT FORM

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