An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. Definition of requirement:
The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.
CSC is committed to providing programs and opportunities to meet the needs of Indigenous offenders.
CSC is legislated to provide Indigenous offenders with the opportunity to further develop their understanding of traditional Indigenous culture and beliefs. The Elder exposes Indigenous offenders to traditional Indigenous ways of life, based on their own teachings, through teachings, counselling and traditional ceremonies and practices, individually and/or in groups, for the benefit of both offenders and staff.
The term “Elder” means any person recognized by the Indigenous community as having knowledge and understanding of the traditional culture of the community, including the ceremonies, protocols, teachings and healing techniques, according to the beliefs and social traditions of their communities.
Elder Helpers are engaged to ensure the accommodation of Indigenous spiritual practices. They assist the Elders with the Indigenous offenders in their traditional healing journey, to further develop an understanding of traditional Indigenous culture through teachings, guidance and counselling. Further, they utilize traditional ceremonies and practices, where they have been given the responsibility to assist the Elder, to promote healing and balance.
1.1 Objectives:
Assist Indigenous offenders, in their traditional healing journey, to further develop an understanding of traditional Indigenous culture through teachings, guidance, counselling, and use traditional ceremonies and practices to promote healing and balance.
1.2 Tasks:
Elder Tasks:
The Elder must provide the following services:
1.2.1 Ceremonial and Spiritual Services:
The Elder must provide (in-group or individual) counseling, teachings and ceremonial services to Indigenous offenders. This includes the following:
Providing guidance and teachings through group sessions (circles) and individual discussions to offenders in the institution.
Conducting spiritual services and various traditional ceremonies based on the Elder's teachings.
Assisting offenders following a healing path in support of their correctional plan.
Elders may be requested, by agreement, to escort offenders on Escorted Temporary Absences (ETAs) for ceremonial and other spiritual purposes.
1.2.2 Advice and Guidance:
The Elder must, upon request:
Provide advice/information to staff and management, locally, regionally and nationally on issues of Indigenous spirituality and cultural practices.
Introduce institutional staff to various elements of traditional spirituality as deemed appropriate based on their teachings.
Provide advice to the Institutional Head regarding ceremonies, ceremonial objects, traditional practices and protocols, traditional medicines, or sacred ground within the institution including the collection and storage of ceremonial objects and traditional and ceremonial medicines.
1.2.3 Case Management:
The Elder must:
Participate in case conferences as requested :
Provide verbally to the Case Management Team, as requested, information regarding the offender's participation in a healing path as requested as part of the offender's progress report. This may include progress on an offender's participation in Pathways, in Indigenous Correctional Programs, or in other cultural and spiritual activities as appropriate.
Upon receiving a referral/request from the Case Management team, the Elder must provide initial information and updates verbally or in writing to the Indigenous Liaison Officer or Parole Officer for documentation which may include initial observations; whether the offender has agreed to continue working with the Elder through Indigenous Specific interventions; the offender’s progress in addressing their needs as well as information about an offender's readiness for the possible transition into the community.
1.2.4 Regional and National Meetings:
The Elder may be asked to provide advice, guidance, information, or recommendations regionally or nationally on issues of Indigenous spirituality and cultural practices.
If applicable, this may also include participation, by agreement, on regional or national advisory bodies, such as the National Elders Working Group, or the National Indigenous Advisory Committee.
The Elder Helper must:
Assist offenders within the federal institutions to benefit from traditional healing and contemporary treatment interventions by supporting the work of the Elders and the inter disciplinary team as follows:
Ensure that the Elder providing service is approached according to proper traditional protocol by offenders and staff.
Ensure an adequate supply of traditional ceremonial material is on hand in order to ensure the ceremonial aspect of the work is maintained.
Coordinate and provide supervision of offenders during traditional ceremonies; perform traditional ceremonies in the absence of the Elder, e.g. pipe ceremony, sweat lodge ceremony and sharing circles.
Conduct group discussions on the identification and proper use of ceremonial objects for offenders and staff.
Assist Indigenous Liaison Staff to prepare reports (verbal and written) and provide other technical support for case management and parole processes.
Provide counselling services to offenders as directed when the Elder is absent or occupied.
Assist in scheduling ceremonies so they do not conflict with other activities or the security of the institution and provide written notification of these events to appropriate Elders, Indigenous Liaison Officers and Correctional Service staff.
Provide a list of contacts with offenders, activities and ceremonies attended to the Project Authority or their designate.
Participate in meetings with staff to facilitate communication and cooperation with the Indigenous Elder.
Provide cultural awareness sessions in traditional teachings/healing to Case Management team members and institutional staff in order to promote a balanced environment for Indigenous offenders.
1.3 Expected results:
Provision of Indigenous programs and Elder and Elder Helper services to the offender population.
1.4 Reporting and communications:
The Elders and Elder Helpers, with the assistance and coordination of the Indigenous Liaison Officer or Parole Officer, must report to the Technical Authority on a monthly basis by providing a summary of the tasks and hours completed on the Elder Tasks – Weekly Summary and Elder Tasks – Bi-weekly Summary/Invoice provided by the Technical Authority.
1.5 Paper consumption:
a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.6 Constraints:
1.6.1 Location of work:
a. The Contractor must perform the work at
Willow Cree Healing Lodge.
b. Travel
Travel to other locations for approved Escorted Temporary Absences or meetings must have prior authorization of the Project Authority and will be reimbursed at cost without any allowance for overhead or profit.
1.6.2 Language of Work:
The contractor must perform all work in
English
1.6.3 Security Requirements:
This contract includes the following security requirements:
1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC ) .
2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CSP,
PWGSC
.
3. The Contractor/Offeror MUST NOT remove any PROTECTED information or assets from the identified site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction.
4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the CSP,
PWGSC
.
5. The Contractor/Offeror must comply with the provisions of the:
a) Security Requirements Check List and security guide (if applicable), attached at
Annex C;
b) Industrial Security Manual (Latest Edition).
2. Criteria for assessing the statement of capabilities (minimum essential requirements):
Elder Capabilities:
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
The supplier must be recognized by their community as an Elder/Cultural Advisor within that community.
The supplier must have a minimum of five (5) years of experience in delivering spiritual and cultural services and teachings to Indigenous people. This experience must include:
providing counselling and guidance according to the traditions and teachings of their own community; and
being familiar with and able to conduct a variety of ceremonies with a focus on healing according to their own teachings.
The supplier must be familiar with and able to provide guidance to staff and offenders regarding the protocols surrounding the use, disposition, and searching of traditional medicines and spiritual effects.
The supplier must meet with a circle of Elders already under contract with CSC where they will be able to share their experiences and where the Elders will be able to determine the validity of the statement of capabilities.
CSC reserves the right, at its own discretion, to request that suppliers provide a reference letter and/or resume, in addition to their statement of capabilities, to support the knowledge and experience claimed.
Elder Helpers:
Provide a resume and two (2) references from the community who can confirm your work as an Indigenous Elder Helper.
Assisting with and attending Indigenous Ceremonies are something that the Elder Helpers are usually born into and have been taught by the Elders in their family and community since they were young. Please provide Elder Helper experience and how it was attained.
Any supplier that submits a statement of capabilities must meet with a circle of Elders already under contract with CSC where they will be able to share their experiences and where the Elders will be able to determine the validity of the statement of capabilities.
3. Applicability of the trade agreement (s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Aboriginal Business
This procurement is set-aside for an Aboriginal Supplier in accordance with the government's Procurement Strategy for Aboriginal Business (PSAB) (https://www.aadnc-aandc.gc.ca/eng/1100100032802/1100100032803). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities.
This restriction does not apply to contracts with individuals who are Elders or Elder Helpers.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
There is a limited number of suppliers available to provide Elder and Elder Helper services to meet the reintegration needs of CSC Indigenous offenders.
The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.
7. Government Contracts Regulations Exception(s)
The following exception to the
Government Contracts Regulations
is invoked for this procurement under subsection:
(d) only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
There are no intellectual property terms in the contract.
10. Period of the proposed contract or the delivery date(s)
The proposed contract is for a period of 4 years, from
April 1, 2020
to
March 31, 2024
.
11. Cost estimate of the proposed contract
The estimated value of the contract is $1,305,413.13 (GST/HST extra)
12. Name and address of the pre-identified supplier
Name: Beardy’s & Okemasis Band
Address: Duck Lake, SK S0K 1J0
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. Closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is
March 10, 2020 2:00 PM CST.
15. Enquiries and submission of statement of capabilities
Enquiries and statement of capabilities are to be directed to:
Janet Nelson
Contracting and Material Services
Regional Headquarters
3427 Faithfull Avenue
SASKATOON, SK S7K 8H6
Telephone:
(306) 659-9252
E-mail:
501contracts@csc-scc-gc.ca
