P2000087 - TBIPS RFP for Information/Records Management/Recordkeeping Specialists (P2000087)

Tendering Procedure: Selective Tendering

This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under Tier 1 for services in the National Capital Region for the following category:

One (1) Level 3 Business Analyst

One (1) Information Management Architect

The following SA Holders have been invited to submit a proposal:

8si inc.

Axio Solutions Inc.

Cache Computer Consulting Corp.

Calian Ltd.

CISTEL TECHNOLOGY INC, TECSIS CORPORATION IN JOINT VENTURE

Cogniva Information Solution Inc.

Coradix Technology Consulting Ltd.

Dona Cona Inc.

Ernst & Young Inc

LNW Consulting Inc.

MDOS CONSULTING INC.

Modis Canada Inc.

Prolity Corporation

S.i.SYSTEMS ULC

Solution Moerae Inc

Scope of Work

The Office of the Commissioner of Lobbying (OCL) deployed GCDocs in 2012 along with two other Government of Canada (GC) organizations as part of the initial GC deployment to manage digital information of business and archival value. The software was configured based on a basic set of rules established by Treasury Board Secretariat (TBS), known as the

Information Management Common Core

(IMCC) - the gold standard build for all GC

Electronic Documents and Records Management Solutions

(EDRMS). There is currently limited access to functional information management expertise at the OCL.

The OCL requires an Information/Records Management/Recordkeeping Specialist that specializes in GCDocs (OpenText Content Server) to implement proper retention and disposition, record series identifiers (RSI), as well as a file classification structure that aligns with the IMCC.

The objective is to obtain the services of one (1) or more Information/Records Management/Recordkeeping Specialist that specializes in GCDocs (OpenText Content Server) to implement best practices with regard to retention and disposition, record series identifiers (RSI), as well a file classification structure. The contractor will be provided with all reference material and recent work done with regard to alignment with the IMCC and any other information necessary to assist in the completion of their tasks.

The project will involve the OCL’s current hosted Application Service Provider (ASP) GCDocs build (OpenText Content Server 16.+) and its underlying processes and functions.

Security Requirement:

Common PS SRCL #6 applies

Minimum Resource Security Required:

Reliability

Contract Authority

Name: Mario Lacroix

Email Address:

Mario.lacroix@lobbycanada.gc.ca

Inquiries

Inquiries regarding this RFP requirement must be submitted to the Contracting Authority named above. Request for Proposal (RFP) documents will be e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.

NOTE: Task‐Based Informatics Professional Services (TBIPS) Method of Supply is refreshed three (3) times per year. If you wish to find out how you can be a “Qualified SA Holder”, please contact RCNMDAI.‐NCRIMOS@pwgsc.gc.ca