PPS-RFP-2019-053 - Intranet Website Design & Implementation (PPS-RFP-2019-053)

Trade Agreement: NONE Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: Request for Proposal

Request for Proposal for an IT Service Contractor to develop an intranet website for the Parliamentary Protective Service.

RFP Overview:

The Parliamentary Protective Service (the Service) requires the design, deployment and support of an intranet website.

Background:

On June 23, 2015, the Parliamentary Protective Service was created by law under the Parliament of Canada Act. The Speaker of the Senate and the Speaker of the House of Commons are, as the custodians of the powers, privileges, rights and immunities of their respective Houses and of the members of those Houses, responsible for the Parliamentary Protective Service. The newly created parliamentary entity amalgamated the former Senate Protective Service, House of Commons Security Services, and detection specialists, into a single unified security service to serve the Parliament of Canada. Under the

Parliament of Canada Act , the Speaker of the Senate and the Speaker of the House of Commons are responsible for the Parliamentary Protective Service. The Director of the Parliamentary Protective Service leads the integrated security operations throughout Parliament Hill and the Parliamentary Precinct under the joint general policy direction of the Speakers of both Houses.

The Parliamentary Protective Service is responsible for all matters with respect to physical security on Parliament Hill and throughout the Parliamentary Precinct. The Parliamentary Protective Service maintains a security operation to ensure that parliamentarians and employees can carry out their legislative duties in a safe, secure and open environment. Its responsibilities include: protective operations, detection and access control, perimeter protection, and ceremonial traditions.

In order to achieve its objectives, the Parliamentary Protective Service has a requirement to establish and implement an Intranet website. The Intranet website will provide facilitate organizational communication and improve the transmission of news and information to employees. It will serve as a hub where employees may access procedures and policies.

The Parliamentary Protective Service has an established document repository on the SharePoint platform, but no employee Intranet. Today employees’ access and share important documents via the Electronic Document & Records Management system (EDRMS) which uses a function-based classification structure. The goals of this project include:

Improving the user experience for accessing documents

Development of an Intranet website that is directly linked to the EDRMS

Enabling the communication of information to all employees via this Intranet.

Note to Respondents

Respondents must refer to the RFP documents for the complete requirement Delivery Date: Mentioned Above PPS retains the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada.