Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 7243
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a RFP for Salesforce CRM Implementation for TRSM.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/22084 on or before April 15, 2019, 11:00:00 A.M. EST
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance Requirements
- Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence.Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured;
- Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required; and
- Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services;
Mandatory Requirements- Stage1&2
File #1 - Proposal Acknowledgement Form
File # 2 – Salesforce Certification Letter
File #3 - Privacy Requirements
File #4 - IT Security Requirements
Evaluated Requirements
File # 5 - Company Information
File # 6 – Relevant Experience
File # 7 - Project Management Team
File # 8–Accessibility Requirements
Financial /Pricing Requirements
Appendix D – Price Form
The Minimum Passing Score is 70% for Stage 3 Technical Evaluation Criteria.
The Minimum Passing Score is 70% or 3.5 out of 5 points for File # 8–Accessibility Requirements.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the Final Agreement is 3 years, plus two optional renewal periods of 1 year each, in the discretion of Ryerson.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria:
Stage 1
CRITERIA WEIGHTING
File #1 – Proposal Acknowledgement Form Pass/Fail
File #2- Salesforce Certification Letter Pass/Fail
Stage 2
CRITERIA WEIGHTING
File #3 – Privacy Requirements Form Pass/Fail
File #2- IT Security Requirements Pass/Fail
Stage 3- Technical Evaluation Criteria:
CRITERIAWEIGHTING (POINTS)
Company Information 15
Relevant Experience 30
Project Management Team 30
Accessibility Requirements 5
Subtotal 80
Stage 4- Financial Evaluation Criteria:
CRITERIAWEIGHTING (POINTS)
Pricing Part I – Total Fixed Fee Implementation Costs 20
Subtotal 20
Total Evaluated Score 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
