Basic Information

Reference Number

0000086100

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT201815771

Title

Technical Support Services for Audio-Visual Systems

Source ID

PU.AC.ON.238761.C91222

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 3 years
Option: additional two (2) terms of one (1) year each.

Description

Procuring Entity: The University of Toronto

Address:
University of Toronto
Procurement Services
215 Huron St, 2nd floor
Toronto, Ontario
Canada, M5S 1A2

Description:

The Faculty of Medicine at the University of Toronto wishes to enter a support contract with a professional, highly qualified experienced Audio Visual technology and integration company to provide effective technical support services for our Audio-Visual systems (AV) used primarily in supporting the Mississauga Academy of Medicine (MAM) distance learning program. This comprehensive coverage includes secondary AV equipment and systems including all inter-connected components.

The specific services we require are:

Proactive Audio-Video technical support
Reactive Audio-Video technical support

The infrastructure for which we require support consists of a wide variety and significant number of professional-grade equipment including (but not limited to):

Crestron AV control 3 series bus processors, graphic user touchscreens
Crestron Digital Media matrix switchers, digital DM fibre transmitters / receivers (8,16,32 channel)
Samsung, Panasonic, and NEC flat screen displays
Draper rear-projection systems
Panasonic 1080p projectors in both rear-projection and front-projection configurations
Biamp Digital Audio Platform systems
BSS audio Digital Signal Processors and amplifiers
AKG wireless microphone systems
Clock Audio table top microphones
Clear One converge pro unitsTannoy & JBL mixer amplifiers and ceiling speakers
Smart technology sympodiums
Sony HD cameras
Vaddio robotic camera controllers and pressure mats
Wolfvision document cameras
Extron distribution amplifiers

This infrastructure is managed by the Discovery Commons, the Faculty’s central IT support unit. The support contract does not cover AV infrastructure that are locally managed by departments or programs.

Tendering Website:

Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.

Procurement Method:
Open tender whereby all interested Proponents may submit a response.

Estimated Quantities:
Available within the tender document.

Submission Details:
Suppliers shall submit their response using Bonfire at: https://utoronto.bonfirehub.ca/

Submission Deadline:
See Closing Date below.

Public Opening:
Not Applicable

Mandatory Submission Requirements:
AppendixForm
Appendix B: Submission Form
Appendix C: Rate Bid Form
Appendix D: References Form

Complete submission requirements are provided within the RFP Documents.

Scored Submission Requirements:
Rated Criteria CategoryWeighting................................................ (Points)
C.1 Experience and Qualifications......................................................30 points
C.2 Service Descriptions and Service Levels.....................................30 points
D. Pricing............................................................................................40 points
Total Points100 points

Complete submission requirements are provided within the RFP Documents.

This procurement is covered by:

Chapter 5 of the Canadian Free Trade Agreement
Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement
Chapter 19 of the Comprehensive Economic and Trade Agreement between Canada and the European Union

Time-Frame for Delivery/Duration of Agreement:
The term of the agreement is to be for a period of three (3) years, with an option to renew for an additional two (2) terms of one (1) year each. It is anticipated that the agreement will be executed on or around May/June 2018.

Additional Options:
Available within the tender document.

Negotiation:
At the end of the evaluation process, the University of Toronto may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.

Electronic Auction:
The process does not involve an electronic auction.

Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to download the tender document, which contains the most current information.

If there is a conflict between the tender document and this Tender Notice, the tender document will take precedence.

Dates

Publication

2018/04/20 09:20:28 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2018/05/04 05:00:00 PM EDT

Questions are submitted online

Closing Date

2018/05/14 02:00:00 PM EDT

Onsite Visit

2018/05/01 01:00:00 PM EDT

Contact Information

Aneel Lubhaya

416-978-5618

aneel.lubhaya@utoronto.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2018/05/01 01:00:00 PM EDT

Location

University of Toronto Medical Sciences Building 1 King College Circle, Room 3172 Toronto, ON M5S 1A

Event Note

There will be a mandatory site visit for this RFP on Tuesday, May 01, 2018 for approximately one hour. The site visit will allow Proponents to view the location, existing configuration, and space requirements. Detailed as-built documentation, including detailed shop drawings and configuration information, will also be made available for review during the site visit. The site visit will begin at 1:00 PM at the Faculty of Medicine’s Discovery Commons department, located at:

University of Toronto
Medical Sciences Building
1 King College Circle, Room 3172
Toronto, ON
M5S 1A8
Proponents wishing to attend the Mandatory Site Visit should RSVP with the University Contact by April 30th at 11:59 p.m. (Local time). Please email the University Contact with the names and titles of the individuals that will be attending.
If a Proponent does not attend the Mandatory Site Visit, their Proposal submission to this RFP will not be considered further for evaluation.

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

https://utoronto.bonfirehub.ca/opportunities/12814

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