Procuring Entity: The University of Toronto
Address:
University of Toronto
Procurement Services
215 Huron St, 2nd floor
Toronto, Ontario
Canada, M5S 1A2
Description:
The University of Toronto – I&ITS department is seeking a lease arrangement to cover the refresh of some public computing facilities. Financing proposals should be for a four-year term and include all pertinent information with respect to timelines, payments, and terms. Proponents should provide an option in favour of the University to extend the lease Agreement for an additional one (1) year term and should be included in the Appendix C Rate Bid Form. Proponent should include end of lease options as part of their proposal.
Tendering Website:
Suppliers will find the tender documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.
Procurement Method:
Open tender whereby all interested suppliers may submit a response.
Estimated Quantities:
Available within the tender document.
Submission Details:
Suppliers shall submit their response using Bonfire at: https://utoronto.bonfirehub.ca/
https://utoronto.bonfirehub.ca/opportunities/13783
Submission Deadline:
Tuesday April 10, 2018 at 2:00:00pm
Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:
1. Appendix B Submission Form
2. Appendix C Rate Bid Form
3. Appendix D Reference Form
Complete submission requirements are provided within the tender document.
Scored Submission Requirements:
1. C.1 Experience and Qualifications [20 Points]
2. C.2 Lease Terms and Conditions and Value Added Options [20 Points]
3. C.3 Lease Cycle [10 Points]
4. D.1 Pricing (Breakdown Below) [50 Points]
5. Total 4 year lease cost [40 Points]
6. Cost of 5th year extension [10 Points]
Complete submission requirements are provided within the tender document.
This procurement is covered by:
• Chapter 5 of the Canadian Free Trade Agreement
• Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement
Time-Frame for Delivery/Duration of Agreement :
The Successful Proponent will be requested to enter into negotiations for an Agreement with the University for the provision of the Deliverables in the form attached as Appendix A to the RFP. It is the University’s intention to enter into an Agreement with only one (1) legal entity. The term of the lease Agreement is to be for a period of four (4) years with an option in favour of the University to extend the lease Agreement for an additional one (1) year term for a potential total term of five (5) years). It is anticipated that the Agreement will be executed on or around May 2018.
Additional Options:
Available within the tender document.
Negotiation:
At the end of the evaluation process, the University of Toronto may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.
Electronic Auction:
The process does not involve an electronic auction.
Responses must be submitted in English.
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to download the tender document, which contains the most current information.
If there is a conflict between the tender document and this Tender Notice, the tender document will take precedence.
