MANITOBA REFERENCE NUMBER: MB-MBPB-21T-01162
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 08/04/2020
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
NOTE:
For INFORMATION or item clarification, if required, CONTACT:
C. Bright, phone (204) 945-6353.
F.O.B Destination, Freight Prepaid To:
Cadham Provincial Laboratory
750 William Ave, Winnipeg, MB.
Please contact the individual noted above if additional information
or clarification is required on the following items.
To be delivered as & when required from May 1, 2020 to March 31, 2022.
The delivery date (if shown) is actually the end of the contract
This procurement is subject to the Canadian Free Trade Agreement.
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
This procurement is subject to Canadian Free Trade Agreement.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
ELECTRONIC SUBMISSION (BY EMAIL OR FAX): Bids submitted by email
should include the solicitation number and the Bidder's name in the
subject line and should be sent in PDF format. Emails approaching 40
Megabytes in size may be rejected by Manitoba's email system. Upon
submitting a Bid by email, Bidders will receive a reply email confirming
that Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/03/2022
300.000 Roll GSIN: N7530MATERIAL: 56508
LABEL, THERMAL TRANSFER, 1.5 INCHES W X 0.875 INCHES H, 2 ACROSS, WHITE,
3 INCH CORE, HORIZONTAL PERFORATIONS, CLAY COATED POLYOLEFIN BASED FILM
DESIGNED FOR THERMAL TRANSFER PRINTING, 10,000 LABELS PER ROLL
Label Thermal Transfer
1.5 inches w x .875 inches h, 2 across, white<(>,<)>
3 inch core, Horizontal perforations<(>,<)>
Clay Coated Polyolefin Based Film Designed for
10,000 labels per roll
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable) ____________
Please quote prices based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _______May 1, 2020 to March 31, 2021.
Year 2 $ _______April 1, 2021 to March 31, 2022.
========================================================
ITEM 20 31/03/2022
200.000 Roll GSIN: N7530MATERIAL: 56510
LABEL, THERMAL TRANSFER, 1.181 INCHES X 0.866 INCHES, WHITE, HORIZONTAL
PERFORATIONS, 1 INCH CORE, CLAY COATED POLYOLEFIN BASED FILM DESIGNED
FOR THERMAL TRANSFER PRINTING, 1,500 LABELS PER ROLL
Label Thermal Transfer
1.181 inches x 0.866 inches, white, horizontal perforations, 1 inch
core,
Clay Coated Polyolefin Based Film Designed for
1500 labels per roll
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable) ____________
Please quote prices based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _______May 1, 2020 to March 31, 2021.
Year 2 $ _______April 1, 2021 to March 31, 2022.
========================================================
ITEM 30 31/03/2022
30.00 Each GSIN: N7510MATERIAL: 56513
RIBBON, WAX, WITH SMALL RESIN CONTENT, 4.33 IN W X 1475 FEET (110 MM X
450 M), COMPATIBLE WITH CLAY COATED POLYOLEFIN BASED FILM DESIGNED FOR
THERMAL TRANSFER PRINTING AND ZEBRA 110 LABEL PRINTERS, 60 EACH
Ribbon, Wax with Small Resin Content, 4.33 inches w x 1475 feet (110mm
x 450M), Compatible with Clay Coated Polyolefin Based Film Designed for
Thermal Transfer Printing and Zebra 110 Label Printers.
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable) ____________
Please quote prices based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _______May 1, 2020 to March 31, 2021.
Year 2 $ _______April 1, 2021 to March 31, 2022.
========================================================
ITEM 40 31/03/2022
270.00 Each GSIN: N7510MATERIAL: 70351
RIBBON, PRINTER, WAX, 63.5 MM X 74 M (2.5 IN W X 243 FEET), FOR ZEBRA
GK/GX PRINTER TR4085PLU, S RESIN ENH WAX, INDIVIDUAL RIBBON
RIBBON, PRINTER, WAX, 63.5 MM X 74 M (2.5 IN W X 243 FEET), FOR ZEBRA
GK/GX PRINTER TR4085PLUS RESIN ENH WAX, INDIVIDUAL RIBBON.
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable) ____________
Please quote prices based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _______May 1, 2020 to March 31, 2021.
Year 2 $ _______April 1, 2021 to March 31, 2022.
========================================================
DURATION OF CONTRACT
To be delivered as and when requested during the period
May 1, 2020 to March 31, 2022.
USAGE REPORTS:
The vendor must provide to Procurement Services Branch an annual
contract report indicating the actual usage during each contract year.
The date and times for this report will be as requested by the
Procurement Officer, Procurement Services Branch. (Normally, this
request will be three months prior to the expiry date of the current
contract.)
The report must show:
a),,The quantity shipped by line item and the dollar values as per the
contract.
b) Individual items ordered against the contract but not listed on the
contract and the dollar values.
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded
the order.
Quotations will be evaluated based on
suitability of unit offered compared to the end users needs<(>,<)>
product offered compared to product description/specifications
requested, delivery, price, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by the Manitoba Government
(Manitoba). Like items or items that need to be compatible might be
considered as a group for price comparison and/or award
purposes.
Testing may be required as part of the proposal evaluation process.
Bidders may be requested to supply proposed products for evaluation
purposes at no charge to Cadham Provincial Laboratory. If samples are
requested they should be supplied within 7 calender days upon request by
Cadham Provincial Laboratory.
Bidder agrees Yes or No?__________
Samples will supplied in____days upon request?
ALTERNATIVE PRODUCTS:
Bidders to quote on products exactly as specified above, if possible.
Supplier catalogue numbers, if shown, are for reference.
If additional information on products listed is required please
contact Jose Espinosa 204-945-6711.
If an alternative product is offered, product description and
manufacturers name and product number as well as your product
reference number (if applicable) to be shown for each item offered.
Have the alternative items you offered been evaluated and approved
by Cadham Provincal Laboratory YES___ or NO _____
If YES, indicate approved by whom:
(name)_____________________
(date) _______________
QUANTITY:
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled
ORDERS/RELEASES:
The vendor is not to ship any item until specifically requested by
Cadham Provincial Lab unless a delivery schedule is shown on
the contract for any of the items.
The request for product from Cadham Provincial Lab may be
placed verbally, by fax or by mail and will indicate the specific items
and quantities required.
DELIVERY LEAD TIME:
Bidders should indicate which items are normally stocked and which
are not normally stocked.
Bidders to indicate:
The normal delivery lead time required from receipt of a Release off
the contract for:
Delivery within ________ calender days.
TIME IS OF THE ESSENCE:
Time shall be of the essence of the contract.
F.O.B. DESTINATION FREIGHT PREPAID TO:
CADHAM PROVINCIAL LABORATORY, 750 WILLIAM AVE, WINNIPEG<(>,<)>
(unit prices quoted include all necessary charges such as freight<(>,<)>
insurance, handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged
on the invoice.
Delivery Charge:
Delivery/Freight Charges are to be incorporated into the unit prices
quoted for each item. If, however, a Delivery/Freight Charge will be
extra and applied to some or all shipments then please advise:
Delivery Charge will be extra and apply to ALL shipments: yes___
(OR)
Delivery Charge will be extra and only apply on shipments under
$________ value ( before tax)
The Delivery Charge will be:
the Actual Carrier Charges ____
(OR)
a Flat Rate ____
The Flat Rate charge will be $ __________ per shipment.
DELIVERY /SERVICE QUALITY:
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract
may be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity<(>
,<)>
please contact the name of the individual(s) identified on page one of
this tender document.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract
<(>,<)>
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h )the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate<(>
,<)>
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
DURATION OF FIRM PRICING:
Bidders offering prices subject to change without notice or in effect at
time of shipment may be outright rejected.
Preference may be given to suppliers offering firm pricing.
PRICING IS FIRM FOR THE DURATION OF THE CONTRACT
YES___ or NO _____
If NO indicate: Prices firm until (date) ______________
PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to
the RFQ warrant acceptance or where it would be in the best interests
of Manitoba to do so. Costs incurred in the preparation, presentation
and submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.
ASSIGNMENT:
The Bidder shall have sole responsibility for the quality, liability,
coordination and completion of all work outlined in this endeavor.
Manitoba considers the Bidder to be the sole contact regarding all
Contract/ Agreement matters.
The Bidder shall be prohibited from assigning, transferring and
conveying, subletting or otherwise disposing of any Contract/ Agreement
of its rights, title or interest therein, or its power to execute such
Contract/ Agreement without the previous written approval of Manitoba.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba#s
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the
contract.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 30 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # if applicable) _________
Proposed Delivery Address:
CADHAM PROVINCIAL LABORATORY
BOX 8450
750 WILLIAM AVENUE
WINNIPEG<(>,<)> MB.
R3C 3Y1
ATTENTION: JOSE ESPINOSA
TELEPHONE: 204-945-6711
TENDERS TO BE RETURNED TO:
Submission Address:
Manitoba Central Services
Procurement and Supply Chain
Effective immediately the Government of Manitoba will no longer be
accepting hard copy bids until further notice. All bid submissions must
be sent electronically to bids@gov.mb.ca or fax (204) 945-1455. Should
you have issues in submitting, please email your inquiry to
bids@gov.mb.ca
