Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Luca Del Grosso (procurement.utm@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting a Request for Proposal (RFP) for Audio Visual Equipment Refresh of 10 Classrooms (IB200, IB200,IB220,IB240,IB245,IB250,IB260,IB270,IB280,IB335)
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before April 15, 2020 (2:00:00 PM local time).
The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
- The Supplier will supply the materials listed in the table above by a delivery date to the University of Toronto Mississauga by May 1, 2020. The University is looking for the installation of both rooms to be completed by August 1, 2020
- The University will short-list Proponents. Proponents must achieve a Stage 1 minimum Technical Submission score of 80% (40/50) in order to progress into Stage 2: Financial Submission Evaluation.
- Proponents must achieve an overall score of at least 41 points. Proponents that that do not achieve an overall score of at least 41 points may not be eligible for consideration further in the RFP Process. Those 41 Points are allocated to the sections within the evaluation as detailed within the table below:
Evaluation Criteria
Experience and Qualifications (20 Points) Minimum Passing Score of 15 Points
Specifications (20 Points) Minimum Passing Score of 18 Points
Delivery and Installation (3 Points) Minimum Passing Score of 3 Points
Project Plan (5 Points) Minimum Passing Score of 3 Points
Warranty, After-Sales Service Support (2 Points) Minimum Passing Score of 2 Points
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
This Agreement shall commence on the Effective Date set forth above and, subject to earlier termination as provided for in this Agreement, continue in effect for a term of Six (6) Months (the “Term”).
PREQUALIFICATION
The University will base its selection of qualified suppliers on the following criteria:
- The University will short-list Proponents. Proponents must achieve a Stage 1 minimum Technical Submission score of 80% (40/50) in order to progress into Stage 2: Financial Submission Evaluation.
Stage 1: Technical Submission [50 Points]
- Project Requirements Matrix: (IB200) (Attachment 1 to Schedule 1) (Pass/Fail)
- Project Requirements Matrix: (IB210) (Attachment 2 to Schedule 1) (Pass/Fail)
- Project Requirements Matrix: (IB220) (Attachment 3 to Schedule 1) (Pass/Fail)
- Project Requirements Matrix: (IB240) (Attachment 4 to Schedule 1) (Pass/Fail)
- Project Requirements Matrix: (IB245) (Attachment 5 to Schedule 1) (Pass/Fail)
- Project Requirements Matrix: (IB250) (Attachment 6 to Schedule 1) (Pass/Fail)
- Project Requirements Matrix: (IB260) (Attachment 7 to Schedule 1) (Pass/Fail)
- Project Requirements Matrix: (IB270) (Attachment 8 to Schedule 1) (Pass/Fail)
- Project Requirements Matrix: (IB280) (Attachment 9 to Schedule 1) (Pass/Fail)
- Project Requirements Matrix: (IB335)(Attachment 10 to Schedule 1) (Pass/Fail)
- Experience and Qualifications (20 Points)
- Specifications (20 Points)
- Delivery and Installation (3 Points)
- Project Plan (5 Points)
- Warranty, After-Sales Service Support (2 Points)
- References (Pass/Fail)
Stage 2: Financial Submission [50 Points]
- Equipment Cost (15 Points)
- Project Management, Labour and Integration Cost (35 Points)
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
