Information de base

Numéro de référence

0000171233

Organisation émettrice

York University

Type d’appel d’offres

DDP - Demande de proposition (Formel)

Numéro d’appel d’offres

P20-075

Titre

Convocation Production Services

Code d’identité d’origine

PU.AC.ON.322261.C80817

Types d’accord

Accord de libre-échange canadien (ALÉC)

Approvisionnement dans le secteur parapublic

Canada-Union Européenne: Accord économique et commercial Global (AECG)

Détails

Emplacement

Canada, Ontario, Toronto

Type d’achat

Terme: 2020-04-01 00h00:00 HAE - 2023-03-31 00h00:00 HAE
Option: 24 months

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
The objective of this RFP is to seek a qualified supplier to provide production services for York’s convocation ceremonies including installation, rehearsal, ceremonies and load out. The convocation ceremonies at the Keele campus are expected to take place in June and October for seven (7) and three (3) days respectively and the Glendon Campus is expected to take place in June for one day. Attendance for the ceremonies is estimated at 3,000 for the Keele Campus ceremonies at the Aviva Centre/Tennis Canada and 1,500 at the Glendon Campus ceremony.
The Selected Proponent will deliver, but not be limited to, the following goods and services:

Provide goods and related installation/removal service listed below:
House lighting system to theatre standards, including work lights,
Professional audio system, including technical operation,
Professional lighting system for stage and house to theatre standards, including technical operation,
Live video distribution, including technical operation,
Electrical distribution, including technical operation,
Ceremony production management; and
Stage management.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
March 18, 2020 at 3:00:00pm ET.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within the tender document.

Mandatory Submission Requirements:

Qualifications and Experience
Methodology and Timetable/Workplan
References
Deliverables
Acknowledgement
Pricing Schedule

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Qualifications and Experience
Methodology
Deliverables; and
Financial Evaluation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Service implemented by a tentative date of April 1, 2020.

Duration of Agreement:
The initial term of the Agreement shall be for thirty-six (36) months, with two (2) optional twelve (12) month extensions; for a potential Term of sixty (60) months.

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Afficher davantage

Dates

Publication

2020-02-20 16h05:07 HNE

Échéance de la réception des questions

2020-03-09 22h00:00 HAE

Questions sont soumises en ligne

Non

Date de fermeture

2020-03-18 15h00:00 HAE

Visite sur les lieux

2020-03-03 14h00:00 HNE

Information du contact

Carolyn Fasick

416-736-2100 ext. 44626

cfasick@yorku.ca

Préférences, directives ou exigences de l’acheteur

Exigences générales

- Installation requise

- Assurances requises

Événements pré-soumission

Type d’événementA - Rectificatif précédent

Visite sur les lieux

PrésenceA - Rectificatif précédent

Recommendée

Date d’événementA - Rectificatif précédent

2020-03-03 14h00:00 HNE

LieuA - Rectificatif précédent

Aviva Centre

Note d’événementA - Rectificatif précédent

OPTIONAL SITE MEETING:
March 3, 2020 at 2:00:00pm ET (Local Time)
Aviva Centre
1 Shoreham Drive, Suite 100, Toronto, ON M3N 3A6
Proponents shall meet at the Tennis Canada reception.

Afficher davantage

Processus de soumission

Type de soumission

Soumission physique

Directives additionelles d’appel d’offres

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

Afficher davantage

© MERX - Tous droits réservés. Aucune partie des données de ce site Web ne peut être reproduite, enregistrée ou archivée ni transmise sous aucune forme que ce soit ni par mode électronique, mécanique, par photocopie, enregistrement ou autrement, sans la permission préalable de MERX et du Ministre du gouvernement participant (si applicable). Ni MERX, ni le Ministre, ni le responsable du contrat n'assumerons quelconque responsabilité et ne serons tenus responsables de quelconque dommage pour l'exactitude de l'information contenue dans la publication.