CHSS1954 - Records Management

September 6th, 2019
NOTICE TO VENDORS
Re: RFS # CHSS1954 – Records Management

To all potential Responders,
Champlain Health Supply Services (CHSS), on behalf of three hospital members from the Ottawa region and potentially other future participants, is undergoing an innovative procurement for Records Management Services. 
The following steps are included. Note however that timelines may change and vendor meetings may be added or moved during the process:
·       Problem Statement (completed)
·       Outcome Based Specifications (OBS) (initial draft completed; to be updated after each or the following steps based on vendor feed-back)
·       Market Sounding Prospectus to scan the market and get vendor feed-back. Note that this is not a pre-qualification exercise (September 2019).
·       Analyze results of Market Sounding Exercise and use information to draft a RFPQ to pre-qualify vendors. Post RFPQ. Hold vendor dialogue sessions with potential vendors before finalizing pre-qualifications (October-November 2019).
·       Develop Request for Solution (RFS) and send to pre-qualified vendors; hold additional vendor dialogue sessions during this process (January - February 2020).
·       Evaluate results (March 2020).
·       Negotiate Agreement (April 2020).
·       Award Agreement (May 2020).
·       Implement  (June 2020).

• Planned start date of awarded agreement: July 1st, 2020.