Basic Information

Reference Number

0000157736

Issuing Organization

City of Ottawa

Owner Organization

Fleet Services

Solicitation Type

RFSO - Request for Standing Offer (Formal)

Solicitation Number

33419-06000-S01

Title

CS / FS / Miscellaneous Automotive Hardware

Source ID

PU.MU.ON.6700.C125551

Details

Location

Canada, Ontario, Ottawa

Purchase Type

Duration: See document.

DescriptionA - Previous Amendment

Requirement

The City of Ottawa, Fleet Services (the “City”) is requesting standing offer submissions from Offerers qualified to supply and deliver miscellaneous automotive hardware (the “Parts”) on an as and when requested basis, in accordance with the specifications, Terms, and Conditions of this Request for Standing Offer (RFSO).

Standing Offer Closing Date

All Offer submissions must be addressed to the attention of the Administrative Authority, identified herein, and uploaded to the MERX online tendering system by no later than 3:00 P.M. local time on Thursday, 17 October 2019. Late Offer submissions will not be accepted. Offers submitted by email or facsimile will not be accepted.

Inquiries and Addenda

All inquiries regarding this RFSO are to be directed to the Contracting Authority specified herein. Inquiries must be received in writing via MERX not later than Friday, 27 September 2019. Should the MERX system not accept the inquiry, bidders may contact the Contracting Authority by email. Both the questions and answers will be distributed to all potential bidders by way of written addendum, published in MERX, without identifying the source(s) of the inquiry. The City is not obligated to respond to an inquiry or question received after this time period has elapsed. The bidder shall not be entitled to rely on any response or interpretation received from the City unless that response or interpretation is provided by the Contracting Authority by way of addendum.

Administrative Authority

The City’s Administrative Authority for this RFSO is:

Chris Malloy, Procurement Officer
City of Ottawa, Supply Services
100 Constellation Drive, 4th Floor, West Tower
Ottawa, ON, K2G 6J8

Telephone: (613) 580-2424 Ext. 27356
E-mail: christopher.malloy@ottawa.ca

Disclaimer

The Procurement of goods and/or services specified in this bid document may be subject to the provisions of the Agreement on Internal Trade (AIT) and/or the Ontario-Quebec Procurement Agreement (OQPA).

All information submitted in response to this RFSO is subject to the provisions of the Municipal Freedom of Information and Protection of Privacy Act.

Dates

Publication

2019/08/13 04:22:50 PM EDT

Question Acceptance DeadlineA - Previous Amendment

2019/09/27 04:00:00 PM EDT

Questions are submitted online

Closing DateA - Previous Amendment

2019/10/17 03:00:00 PM EDT

Prebid Conference

2019/08/22 09:30:00 AM EDT

Contact Information

Chris Malloy

613-580-2424 ext. 27536

Christopher.Malloy@ottawa.ca

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2019/08/22 09:30:00 AM EDT

Location

2799 Swansea Crescent, Ottawa, Ontario

Event Note

Offerers Meeting

An Offerers meeting will be provided to Offerers to ensure all are aware of the details and services expected of them. Meeting will be held at the following location and time:

Date: Thursday, 22 August 2019
Location: 2799 Swansea Crescent
Time: 9:00 AM – 10:30 AM (Local Time)

Offerers who do not attend the site meeting will not be precluded from submitting an offer. Prospective Offerers planning to attend the meeting should register and email the following information to the Contracting Authority no later than 4:00 p.m. on Tuesday, 20 August 2019:

Attendee’s full name;
Job title; and
Company name

The Offerers Meeting may be cancelled if the Contracting Authority does not receive confirmation to attend by any Prospective Offerers by the deadline as noted above.

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Request Prompt Payment Discount

Yes

Payment Delay

15 Day(s)

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Annex "A" Contractual Acknowledgement	Download, complete all required fields, and attach a signed copy with bid submission.	Yes	No
Price Schedules	Download, complete all required fields, and attach one (1) copy with bid submission.	Yes	No
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