TORONTO POLICE SERVICE
REQUEST FOR QUOTATION (RFQ) 1322346-19
Note: TPS has moved to electronic response submission via MERX
The Respondent must register with MERX in order to have the ability to formally upload a bid. Please ensure that the registration is completed 24 hours prior to uploading your submission.
Please go to http://www.youtube.com/watch?v=To0fqSccw3M for information regarding how to upload your submission through MERX. If you still have issues, please contact MERX directly at 1-800-964-MERX (6379).
Description
TPS is accepting submissions for the RFQ 1322346-19 for Supply and Delivery of Various Oils and Transmission Fluids for the TPS.
Closing Time
Electronic submissions will be accepted until 1:00:00 p.m. on Monday May 27, 2019 as per electronic bid clock identified on MERX.
Submission Requirements
Your submission for this opportunity must be sent to TPS using the MERX portal only. Respondents shall be solely responsible for the delivery of their submission using the MERX portal by the time and closing date, as per the electronic bid clock identified on MERX and the RFQ closing date, in accordance with the Submission Requirements outlined in the RFQ. Late submissions are not permitted and will be rejected.
Scope of Work
This RFQ, issued by the TPS, is to obtain a Vendor of Record (VOR) for the provision of Various Oils and Transmission Fluids for TPS. Bidders submitting quotations shall have completed work similar in type and scope or shall be able to refer to specific work of a comparable nature. Bidders must submit detailed requirements and cost prices for required Goods according to Appendix A and Appendix B outlined in RFQ document. All items in TABLE 1B MUST be bid on for your quotation to be considered.
Bidders MUST meet requirements set out in Appendix A in RFQ document.
Samples might be requested before award is granted. The award will be based on TABLE 1B total.
Contract Term
The term of this Contract is for a 1(one) year period commencing upon awarding the Contract starting from Tuesday July 2, 2019 until June 30, 2020 with an option to renew for an additional two 1-year term based on performance and other indicators and may include Board approval.
Restrictions, Min requirements and Mandatories
In addition to the mandatory Bid Submission Forms APPENDIX A, APPENDIX B and APPENDIX C, the following forms to be completed with your submission:
- TPS Policies Form
- Environmentally Responsible Procurement Form;
- Statutory Declaration Form;
- Key Personnel Form;
- Bidders Experience Form:
Non-Exclusivity
The creation of this RFQ shall not be a guarantee of exclusivity.
Piggyback
The TPS may, upon request, permit other publicly funded organizations and the Police Cooperative Purchasing Group (PCPG) to purchase against any contract, which may result from this RFQ. Bidders are requested to indicate on the bid submission form Appendix B if they will extend the pricing, terms and conditions of this bid to other government agencies, if the bidder becomes the contractor. The contractor agrees to this provision, participating agencies may enter into a contract with the contractor for the purchase of the goods described herein based on the terms, conditions, prices, and percentages offered by the contractor. Minor changes in terms and condition, including shipping and delivery options, may be negotiated by participating agencies. Please note: copies of the contractors submission may need to be provided to the interested agency (in confidence) in order to review prior to participating.
All in accordance with the requirements stated in the RFQ document to be downloaded.
