Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
Description:
Objectives
The objective of this RFP is to engage one (1) qualified Proponent to Supply and Delivery of Hyperspectral Imaging System as outlined in this RFP.
Deliverables
The Selected Proponent shall meet all required logistical/operational requirements, including, but not limited to the following:
.1 The Hyperspectral camera system is intent to be used to gather spectral scene data for the use of better understanding how camera imaging system convert incoming physical radiance to output RGB values for visual purposes.
.2 The hyperspectral camera will be used for several different modalities, including visual imaging (400nm to 720nm) and NIR imaging (720nm or greater).
.3 In order to capture accurate spectral data, a hyperspectral system with the ability to do at least 10-15nm capture within the ranges of 400nm to1000nm is required.
.4 Hyperspectral camera shall capture wavelengths from visible into near infrared from 380nm to 1000nm.
.5 The camera shall have a cooled sCMOS sensor and offers 2148 spatial pixels by 946 spectral pixels.
.6 The frame rate of 100Hz or greater with the spectral resolution of 2.9nm FWHM or greater shall require.
.7 Local support is desirable.
Hyperspectral Imaging System Delivery
All the equipment shall be delivered to Keele Campus and the Selected Proponent shall deliver and install the equipment to the room specified by York. The Selected Proponent shall be responsible for removal of site of all packaging waste.
Proponents shall indicate the lead time (in weeks) for supply and delivery, and Hyperspectral Imaging System in Section 10.0– Financial Considerations. In the event that York requests a delivery delay, the Selected Proponent shall store goods/ equipment at no cost to York for a period of up to four (4) weeks.
Hyperspectral Imaging System Demonstration, and On-Site Training
The Selected Proponent will provide one (1) on-site familiarization and one (1) maintenance training session for the proposed equipment, for designated York Staff, at a minimum. The two (2) training sessions can be offered successively on the same day.
The Selected Proponent shall provide phone and e-mail support to help users resolve technical issues for the lifetime of the equipment. Ability to provide remote access support for training, diagnostic and troubleshooting of the system will be considered an asset. Local service is desirable. If not available, service centers/ offices located in nearby US states will be preferred.
The installation and training dates will accommodate the York’s schedule and must be approved in writing by York.
Consumables and replacement parts must be available for purchase from the proponent in the ten (10) years following the purchase.
Regulatory Requirements
All equipment will be CSA approved (or equivalent). This is to ensure that any regulatory or compliance requirement (i.e. over and above CSA approval) specific to the area of research you are involved, is clearly identified and the equipment being proposed is fully compliant (e.g. Class I Div II).
All electric components must be CSA certified or have certifications that are recognized and accredited by Standard Council of Canada (“SCC”). Cost of CSA approval or equivalent electrical certificate must be included in quoted cost.
Item must run on standard North American Voltages and frequencies. Selected Proponent will include costs of upgrading equipment to North American voltages if required.
Warranty
Notwithstanding the requirements of Section 7.10, the equipment will include a minimum of one (1) year parts and service warranty, and a minimum of one (1) year service contract including preventative maintenance and repair. Proponents shall provide optional pricing for extended warranties and extended service contract including preventative maintenance and repair for up to three (3) years in their Proposal and in the price schedule of this RFP.
Warranty shall ONLY start after the installation completion date.
Specification Documentation
Proponents shall provide a set of specifications including (but not limited to) equipment dimensions, weight, minimum space requirements and door size requirements. The specification documents should address the requirements of this RFP and the corresponding Best Value Analysis.
Proponents shall also provide a complete set of operations and maintenance manuals, or access to the same in digital format, readable and useable on the Owner’s information technology infrastructure. Brochures outlining operation and specifications of the machines are mandatory; however, a video of the equipment in operation is preferable (YouTube URL link, etc.).
Returns and Exchanges
Should the product fail to work upon arrival, or within thirty (30) days of arrival, the product will be returned for a complete exchange of a new working product (same make and model), at no cost to York. The product must be exchanged within five (5) business days of notification. The warranty period of the replaced product will be deemed to begin on the date of satisfactory operation of the replacement. If the product does not function as warranted and the problem cannot be resolved to the satisfaction of York, then the product may, at the sole discretion of York, be returned for a full refund.
Canadian Foundation for Innovation and the Ontario Innovation Trust
Funding for this project has been supplied through a Canadian Foundation for Innovation (“CFI”) grant and the Ontario Innovation Trust (“OIT”). The mandate of CFI/OIT is to increase the capacity of Universities and other not-for-profit institutions to carry out world-class scientific research and technology development. To implement this mandate, CFI/OIT promote innovation by investing in research infrastructure by providing funds for equipment, services and updating of research facilities, jointly with institutions and funding partners. Funded projects focus on health, environment, science, and engineering.
The CFI provides funding up to 40 percent of the total eligible cost of the infrastructure projects it supports and the Province of Ontario also funds up to 40 percent of the total eligible costs. Combined, the CFI and the province provide funding up to a maximum of 80 percent. The remaining 20 percent or more must be contributed by the institution and other eligible funding partners.
Voluntary in-kind contributions from responding suppliers will be recognized as eligible partner funding. This type of contribution may be given by the responding suppliers when an item is sold to the institution below the “normal educational price”. In their response to the RFP, respondents must provide a breakdown of the price including the list price, the normal and educational discounts, the normal educational price, the amount of in-kind contribution (if any) and the net selling price.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.
Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website, respectively.
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
Estimated Quantities:
Available within the RFP Documents.
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
Submission Deadline:
May 13, 2019 at 3:00:00 p.m. EST (local time).
Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:
- Executive Summary and Qualifications
- Methodology
- Timetable/Workplan
- References/Past Experience
- Financial Consideration
- Section 9.0 – Acknowledgement
Complete submission requirements are provided within the RFP documents.
Scored Submission Requirements:
- Mandatory Requirements
- Executive Summary and Qualifications
- Methodology
- Timetable/Workplan
- References/Past Experience
- Financial Evaluation; and
Complete submission requirements are provided within the RFP documents.
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
Delivery Date:
Service may be implemented by a tentative date of May 30, 2019.
Duration of Agreement:
No term for this agreement.
Additional Options:
Available within the tender document.
Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
