Basic Information

Reference Number

0000261631

Issuing Organization

Toronto Metropolitan University

Owner Organization

Toronto Metropolitan University

Project Type

RFP - Request for Proposal (Formal)

Project Number

2023-038-AW

Title

Inspection, Testing and Maintenance of Fire and Life Safety Systems

Source ID

PU.AC.ON.219949.C104400

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Job Location

Downtown Toronto, TMU Campus

Purchase Type

Duration: 3 years
Option: + 2 one year extensions

DescriptionA - Previous Amendment

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981

Procurement Documents
The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Description of Procurement
The University is conducting a Request for Proposals for inspection, testing and maintenance services, as well as deficiency repair, emergency, verification inspection, bypass, fire watch and training services for the University’s fire protection and emergency systems.
The Deliverables include, but are not limited to, services to the following systems:

Fire Alarm and Notification System;
Fire Sprinkler, Fire Pump;
Standpipe and Fire Hose;
Fire Hydrant;
Fire Extinguisher;
Kitchen Hood;
Exit Sign and Emergency Lighting;
Special Suppression System;
Fire Suppression System Backflow Preventer; and
Glycol Systems.

The RFP is comprised of the following two (2) Category Options:

Category Option 1 - Regular Service without Dedicated On-Site Support; and
Category Option 2 - With Dedicated On-Site Support.

Proponents may submit Proposals for one (1) Category Option or to two (2) Category Options. The University intends to award only one (1) Category Option following Stage 5 of the RFP.
The University reserves the right to clarify the Category Option(s) the Proponent is submitting a Proposal for if the University believes the Proposal reflects a different Category Option than was selected by the Proponent.

The University intends to execute a Master Services Agreement provided in Appendix E.

Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/73031 on or before February 6, 2024, 11:00:00 AM ET.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation, for both Category Options A & B:

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail

Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 36 Points out of 45 Points.
The Minimum Passing Score for Stage 4: Presentation is 7.5 out of 15 Points.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details

The term of the Final Agreement is 3 years, plus two optional renewal periods of 1 year each, at the discretion of the University.

The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form                                                             Pass/Fail

Technical Evaluation Criteria

CRITERIA EVALUATED TOGETHER FOR BOTH CAT OPTIONS A & B
                                                                                                                WEIGHTING (POINTS)
File #2 – Company Information                                                                                     3
File #3 – Relevant Experience                                                                                      15
File #4 – Understanding the Assignment                                                                       7
File #5 – Social and Environmental Sustainable Practices                                            3

CRITERIA EVALUATED SEPARATELY FOR BOTH CAT OPTIONS A & B
                                                                                                                WEIGHTING (POINTS)
File #6 – Proponent’s Team                                                                                          10
File #7 – Support and Quality Assurance                                                                       7

Subtotal for all Technical Evaluation Criteria                                                                    45

Financial Evaluation Criteria

CRITERIA APPLICABLE TO CATEGORY OPTION A                             WEIGHTING (POINTS)
Pricing Part I - Total ITM Service Price                                                                        25
Pricing Part II - Hourly Rates                                                                                         8.5
Pricing Part III - Average Common Part & Installation Pricing                                      5
Pricing Part IV - Material Markup                                                                                  1.5
              Subtotal    40

CRITERIA APPLICABLE TO CATEGORY OPTION B                             WEIGHTING (POINTS)
Pricing Part I - Total On-Site Technician & ITM Service Price                                     30
Pricing Part II - Hourly Rates                                                                                         3.5
Pricing Part III - Average Common Part & Installation Pricing                                      5
Pricing Part IV - Material Markup                                                                                  1.5
              Subtotal    40

Presentation Evaluation Criteria

Presentation                                                                                             15 Points

Total Evaluated Score for Stages 1, 2, 3 and 4 for each Category Option 100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2023/12/20 01:12:53 PM EST

Question Acceptance Deadline

2024/01/19 11:00:00 AM EST

Questions are submitted online

Closing DateA - Previous Amendment

2024/02/06 11:00:00 AM EST

Prebid Conference

2024/01/10 01:00:00 PM EST

Onsite Visit

2024/01/11 09:15:00 AM EST

Onsite Visit

2024/01/12 09:15:00 AM EST

Onsite Visit

2024/01/15 01:15:00 PM EST

Onsite Visit

2024/01/16 09:15:00 PM EST

Contact Information

Amanda Wood

416-979-5000 ext. 556981

amandad.wood@torontomu.ca

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2024/01/10 01:00:00 PM EST

Location

https://torontomu.zoom.us/j/93630445922?pwd=enREQ3FtbVlLUmFFNWhDdk1uWEN0UT09

Event Note

The purpose of the Virtual Proponents Meeting is to provide an overview of the procurement process, submission requirements and information related to the scope of work for this project.
Optional Proponent’s Meeting Date: Wednesday, January 10, at 1:00PM EST.
Join Zoom Meeting using the following information:

Join Zoom Meeting
https://torontomu.zoom.us/j/93630445922?pwd=enREQ3FtbVlLUmFFNWhDdk1uWEN0UT09

Meeting ID: 936 3044 5922
Passcode: 637806

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Meeting ID: 936 3044 5922
Passcode: 637806

Find your local number: https://torontomu.zoom.us/u/aAHScuHqf

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Meeting ID: 936 3044 5922
Passcode: 637806
See more
Event Type

Onsite Visit

Attendance

Mandatory

Event date

2024/01/11 09:15:00 AM EST

Location

Lobby of the Victoria Building (VIC) located at 285 Victoria Street, Toronto.

Event Note

To gain a better understanding of the existing site conditions and constraints, all Proponents are requested to attend an optional site visit, scheduled for the following date:
Mandatory Site Visit #1 Date: Thursday January 11, 2024, at 9:15AM EST - 12:15PM EST.
Optional Site Visit #2 Date: Friday January 12, 2024, at 9:15AM EST - 12:15PM EST.
Optional Site Visit #3 Date: Monday, January 15, 2024, at 1:15PM EST - 4:15 PM EST
Optional Site Visit #4 Date: Tuesday, January 16, 2024, at 9:15AM EST - 12:15PM EST
Site Visit Registration date: On or before Wednesday, January 10, 2024 at 5 PM EST.
To register for Site Visit, please email bids@torontomu.ca by referencing the RFP and including the name, cell number and email address of the individual(s) attending.
For clarity, registration is not required to attend the Site Visit; however, it does assist us in our planning.
Please note that the Site Visit is expected to be approximately 3 hours in length. Each Site Visit will be different, viewing different equipment, at different locations. There may be some overlap, but each site visit shall not be the same as any other.
Steel toed boots are required to participate in the Site Visit.
Site Visit shall be at the lobby of the Victoria Building (VIC) located at 285 Victoria Street, Toronto.
Please consult the University’s campus map for more information related to the location.
See more
Event Type

Onsite Visit

Attendance

Recommended

Event date

2024/01/12 09:15:00 AM EST

Location

Lobby of the Victoria Building (VIC) located at 285 Victoria Street, Toronto.

Event Note

To gain a better understanding of the existing site conditions and constraints, all Proponents are requested to attend an optional site visit, scheduled for the following date:
Mandatory Site Visit #1 Date: Thursday January 11, 2024, at 9:15AM EST - 12:15PM EST.
Optional Site Visit #2 Date: Friday January 12, 2024, at 9:15AM EST - 12:15PM EST.
Optional Site Visit #3 Date: Monday, January 15, 2024, at 1:15PM EST - 4:15 PM EST
Optional Site Visit #4 Date: Tuesday, January 16, 2024, at 9:15AM EST - 12:15PM EST
Site Visit Registration date: On or before Wednesday, January 10, 2024 at 5 PM EST.
To register for Site Visit, please email bids@torontomu.ca by referencing the RFP and including the name, cell number and email address of the individual(s) attending.
For clarity, registration is not required to attend the Site Visit; however, it does assist us in our planning.
Please note that the Site Visit is expected to be approximately 3 hours in length. Each Site Visit will be different, viewing different equipment, at different locations. There may be some overlap, but each site visit shall not be the same as any other.
Steel toed boots are required to participate in the Site Visit.
Site Visit shall be at the lobby of the Victoria Building (VIC) located at 285 Victoria Street, Toronto.
Please consult the University’s campus map for more information related to the location.
See more
Event Type

Onsite Visit

Attendance

Recommended

Event date

2024/01/15 01:15:00 PM EST

Location

Lobby of the Victoria Building (VIC) located at 285 Victoria Street, Toronto.

Event Note

To gain a better understanding of the existing site conditions and constraints, all Proponents are requested to attend an optional site visit, scheduled for the following date:
Mandatory Site Visit #1 Date: Thursday January 11, 2024, at 9:15AM EST - 12:15PM EST.
Optional Site Visit #2 Date: Friday January 12, 2024, at 9:15AM EST - 12:15PM EST.
Optional Site Visit #3 Date: Monday, January 15, 2024, at 1:15PM EST - 4:15 PM EST
Optional Site Visit #4 Date: Tuesday, January 16, 2024, at 9:15AM EST - 12:15PM EST
Site Visit Registration date: On or before Wednesday, January 10, 2024 at 5 PM EST.
To register for Site Visit, please email bids@torontomu.ca by referencing the RFP and including the name, cell number and email address of the individual(s) attending.
For clarity, registration is not required to attend the Site Visit; however, it does assist us in our planning.
Please note that the Site Visit is expected to be approximately 3 hours in length. Each Site Visit will be different, viewing different equipment, at different locations. There may be some overlap, but each site visit shall not be the same as any other.
Steel toed boots are required to participate in the Site Visit.
Site Visit shall be at the lobby of the Victoria Building (VIC) located at 285 Victoria Street, Toronto.
Please consult the University’s campus map for more information related to the location.
See more
Event Type

Onsite Visit

Attendance

Recommended

Event date

2024/01/16 09:15:00 PM EST

Location

Lobby of the Victoria Building (VIC) located at 285 Victoria Street, Toronto.

Event Note

To gain a better understanding of the existing site conditions and constraints, all Proponents are requested to attend an optional site visit, scheduled for the following date:
Mandatory Site Visit #1 Date: Thursday January 11, 2024, at 9:15AM EST - 12:15PM EST.
Optional Site Visit #2 Date: Friday January 12, 2024, at 9:15AM EST - 12:15PM EST.
Optional Site Visit #3 Date: Monday, January 15, 2024, at 1:15PM EST - 4:15 PM EST
Optional Site Visit #4 Date: Tuesday, January 16, 2024, at 9:15AM EST - 12:15PM EST
Site Visit Registration date: On or before Wednesday, January 10, 2024 at 5 PM EST.
To register for Site Visit, please email bids@torontomu.ca by referencing the RFP and including the name, cell number and email address of the individual(s) attending.
For clarity, registration is not required to attend the Site Visit; however, it does assist us in our planning.
Please note that the Site Visit is expected to be approximately 3 hours in length. Each Site Visit will be different, viewing different equipment, at different locations. There may be some overlap, but each site visit shall not be the same as any other.
Steel toed boots are required to participate in the Site Visit.
Site Visit shall be at the lobby of the Victoria Building (VIC) located at 285 Victoria Street, Toronto.
Please consult the University’s campus map for more information related to the location.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents shall submit all required documents on the Bonfire website available at:

https://tmu.bonfirehub.ca/opportunities/73031

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.