Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 557243
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal (“RFP”) for Hydraulic Vibration Test System.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca on or before February 7, 2024, 11:00:00 AM EST
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance
i. commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury, and property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and completed operations liability The policy shall include the following:
• Toronto Metropolitan University as an additional insured with respect to liability arising in the course of performance of the Supplier’s obligations under, or otherwise in connection with, the Agreement
• Contractual liability coverage
• cross-liability and severability of interests clause
• employers liability coverage (or compliance with the paragraph below entitled “Proof of W.S.I.A. Coverage” is required)
• an obligation on the Supplier’s insurer to provide 30 day written notice of cancellation, termination or material change to the University
• tenants legal liability coverage (if applicable)
• non-owned automobile coverage with blanket contractual coverage for hired automobiles.
WSIB
A valid WSIB Clearance Certificate of alternatively Private Employers Liability coverage in the amount of $2MM.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
Term of the agreement shall correspond to the duration of the warranty.
The University will base its selection of qualified suppliers on the following criteria:
Stage 1
Mandatory Evaluation Criteria:
CRITERIA WEIGHTING (POINTS)
File #1 – Proposal Acknowledgement Form Pass/Fail
Stage 2- Technical Evaluation Criteria:
CRITERIA WEIGHTING (POINTS)
File # 2- Company Information 5
File # 3- Relevant Experience 20
File # 4 - Functional and Technical Requirements 40
File # 6- Project Management Team 5
File # 7- Social and Sustainable Practices 5
Subtotal 75
Minimum Passing Score- Stage 2 52.5
Minimum Passing Score for Stage 2 is 52.5 out of 75 points
Appendix J- Scoring Requirements:
i. All requirements are labeled as one of the following categories (“M”, “D”, “I”, “M/I”, “D/I”):
❖ Requirements with an “M” indicate mandatory requirements, in the format of “Yes/No” type questions.
❖ Requirements with a “D” are “Yes/No” questions but are not mandatory.
❖ Any combination of requirements with an “I” will require more information provided. It is expected the Proponents shall provide substantial detail explaining their answers to “I”, “M/I”, or “D/I” questions.
Note:
All “M questions must receive a “Pass” score, and any “M/I”, “D/I” questions must score a minimum of 5/10, otherwise the Proponents’ bid may be disqualified if either of these conditions are not met) for Stage 2- Technical Evaluation Criteria.
Stage 3- Financial Evaluation Criteria:
CRITERIA WEIGHTING (POINTS)
Pricing Part I- Total Fixed Fee 25
Subtotal 25
Total Evaluated Score 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
