Basic Information

Reference Number

0000258305

Issuing Organization

Toronto Metropolitan University

Owner Organization

Toronto Metropolitan University

Project Type

RFP - Request for Proposal (Formal)

Project Number

2023-086-AW

Title

Contractor Services for Fire Alarm System Replacement at the Architecture Bldg.

Source ID

PU.AC.ON.219949.C104400

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Job Location

325 Church Street, Toronto

Purchase Type

One Time Only- Delivery Date:2024/09/01

DescriptionA - Latest Amendment

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981

Procurement Documents
The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Description of Procurement
The University is conducting a Request for Proposals for contractor services to replace the fire alarm system at the Architecture Building (ARC), as further described in Appendix B.
The University intends to execute a stipulated price contract, CCDC-2 2020, as amended by the University’s Supplementary Conditions, provided in Appendix E.

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/72404   on or before November 22, 2023, 2:00:00 PM ET.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail

Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 49 Points out of 70 Points.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the Final Agreement is the successful completion of the Project, plus any warranty periods. The successful completion of the project is projected to be approximately nine (9) months.

The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form                                                             Pass/Fail

Technical Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #2 – Company Information                                                                                     5
File #3 – Relevant Experience                                                                                       20
File #4 – Project Management Team                                                                            20
File #5 – Understanding of the Project                                                                          20
File #6 – Social and Sustainable Practices                                                                    5

                                                                                                                   Subtotal                   70

Financial Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Total Base Bid Fee                                                                                                       30
              Subtotal    30

Total Evaluated Score for Stages 1, and 2                                                           100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2023/10/24 09:42:51 AM EDT

Question Acceptance DeadlineA - Previous Amendment

2023/11/08 11:00:00 AM EST

Questions are submitted online

Closing DateA - Latest Amendment

2023/11/22 02:00:00 PM EST

Onsite Visit

2023/11/01 10:15:00 AM EDT

Contact Information

Amanda Wood

416-979-5000 ext. 556981

amandad.wood@torontomu.ca

Bid Security

- Performance Bond

50 %

- Labor and Materials Bond

50 %

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2023/11/01 10:15:00 AM EDT

Location

Please meet us at the lobby of 285 Victoria Street, Toronto, M5B 1W1 (VIC Bldg.) in order to sign in

Event Note

To gain a better understanding of the existing site conditions and constraints, all Proponents are requested to attend a mandatory site visit, scheduled for the following date:
Mandatory Site Visit Date: November 1, 2023 at 10:15AM ET
Site Visit Registration date: On or before October 31, 2023 at 5:00 PM
To register for Site Visit, please email bids@torontomu.ca by referencing the RFP and including the name and email address of the individual(s) attending.
For clarity, registration is not required to attend the Site Visit; however, it does assist us in our planning.
Proponents shall perform a due diligence review in assessing, identifying, and accepting the existing site conditions prior to executing the Agreement and the Project. All drawings and information identified in this RFP, including but not limited to those provided in Appendix F are to be reviewed and site verified prior to the start of construction. The University will not accept variations of quality, budget, or schedule for a lack of awareness of existing site conditions or coordination of resources.
Please note that the Site Visit is expected to be approximately 1 hour in length.
Site Visit shall be on the University Campus, downtown Toronto.
Please meet us at the lobby of 285 Victoria Street, Toronto, M5B 1W1 (VIC Bldg.) in order to sign in with the University’s Procurement Representative.

For directions, please see the University’s website.

The University reserves the right to make additional Site Visits available to potential Proponents, at the University’s sole discretion. These Site Visits, if offered, shall be communicated via future addendum.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents shall submit all required documents on the Bonfire website available at: https://tmu.bonfirehub.ca/opportunities/72404

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