MANITOBA REFERENCE NUMBER: MB-MBPB-12S-01422
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 22/04/2024
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Government of Manitoba (Manitoba) is requesting bid submissions for
the Supply and Delivery of Traffic Signal Parts for the Department of
Vehicle and Equipment Management Agency for a one-time purchase.
NOTE:
For INFORMATION or item clarification, if required<(>,<)>
CONTACT: Raymond Olatokun
Email: bids@gov.mb.ca (Enquiry only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
Are you able to meet the delivery deadline of December 31st,2024 if
awarded the contract?
Yes ______ No ______
Delivery in ___ working days or ____weeks from receipt of the order.
GENERAL TERMS & CONDITIONS:
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions: https://www.gov.mb.
ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/12/2024
21.00 Each GSIN: N6310MATERIAL: 69478
POLE, STRAIGHT, LIGHT SERIES, 5.0 METER,
ENGINEERING DRAWING S2 P-L-S50 PART #S2P-L-S50
========================================================
ITEM 20 31/12/2024
22.00 Each GSIN: N6310MATERIAL: 69477
POLE, CANTILEVER, LIGHT SERIES, 6.5 METER VERTICAL SHAFT,
ENGINEERING DRAWING S3 P-L-C65 PART #S3P-L-C65
========================================================
ITEM 30 31/12/2024
6.00 Each GSIN: N6310MATERIAL: 69459
ARM, SIGNAL, CANTILEVER, LIGHT SERIES, 5.0 METER,
ENGINEERING DRAWING S4 A-L-S50 PART #S4A-L-S50
========================================================
ITEM 40 31/12/2024
2.00 Each GSIN: N6310MATERIAL: 69508
ARM, CORRIDOR, CANTILEVER, LIGHT SERIES, 3.0 METER,
ENGINEERING DRAWING S4 A-L-C30 PART #S4A-L-C30
========================================================
ITEM 50 31/12/2024
14.00 Each GSIN: N6310MATERIAL: 69507
ARM, CORRIDOR, CANTILEVER, LIGHT SERIES, 5.0 METER,
ENGINEERING DRAWING S4 A-L-C50 PART #S4A-L-C50
========================================================
ITEM 60 31/12/2024
4.00 Each GSIN: N6310MATERIAL: 69506
SHAFT, DAVIT, LIGHT SERIES, 6.4 METER,
ENGINEERING DRAWING S5 P-L-D65/25 PART #S5P-L-D65/25
========================================================
ITEM 70 31/12/2024
13.00 Each GSIN: N6310MATERIAL: 69512
SHAFT, VERTICAL, CANTILEVER, MEDIUM SERIES, 6.5 METER,
ENGINEERING DRAWING S8 P-M-C65 PART #S8P-M-C65
========================================================
ITEM 80 31/12/2024
1.00 Each GSIN: N6310MATERIAL: 69511
ARM, SIGNAL, CANTILEVER, MEDIUM SERIES, 5.0 METER,
ENGINEERING DRAWING S9 A-M-S50 PART #S9A-M-S50
========================================================
ITEM 90 31/12/2024
1.00 Each GSIN: N6310MATERIAL: 69510
ARM, SIGNAL, CANTILEVER, MEDIUM SERIES, 6.0 METER,
ENGINEERING DRAWING S9 A-M-S60 PART #S9A-M-S60
========================================================
ITEM 100 31/12/2024
14.00 Each GSIN: N6310MATERIAL: 69479
POLE, STRAIGHT, LIGHT SERIES, 3.5 METER,
ENGINEERING DRAWING S1 P-L-S35 PART #S1P-L-S35
========================================================
ITEM 110 31/12/2024
9.00 Each GSIN: N6310MATERIAL: 69530
ARM, SIGNAL, CANTILEVER, MEDIUM SERIES, 7.5 METER,
ENGINEERING DRAWING S9 A-M-S75 PART #S9A-M-S75
========================================================
ITEM 120 31/12/2024
13.00 Each GSIN: N6310MATERIAL: 69525
SHAFT, VERTICAL, CANTILEVER, HEAVY SERIES, 6.8 METER,
ENGINEERING DRAWING S10 P-H-C68 PART #S10P-H-C68
========================================================
ITEM 130 31/12/2024
1.00 Each GSIN: N6310MATERIAL: 69523
ARM, SIGNAL, CANTILEVER, HEAVY SERIES, 9.0 METER,
ENGINEERING DRAWING S11 A-H-S90 PART #S11A-H-S90
========================================================
ITEM 140 31/12/2024
4.00 Each GSIN: N6310MATERIAL: 69522
ARM, SIGNAL, CANTILEVER, HEAVY SERIES, 10.5 METER,
ENGINEERING DRAWING S11 A-H-S105 PART #S11A-H-S105
========================================================
ITEM 150 31/12/2024
3.00 Each GSIN: N6310MATERIAL: 69521
ARM, SIGNAL, CANTILEVER, HEAVY SERIES, 12.8 METER,
ENGINEERING DRAWING S11 A-H-S128 PART #S11A-H-S128
========================================================
ITEM 160 31/12/2024
4.00 Each GSIN: N6310MATERIAL: 69549
ARM, SIGNAL, CANTILEVER, HEAVY SERIES, 15.0 METER,
ENGINEERING DRAWING S11 A-H-S150 PART #S11A-H-S150
========================================================
ITEM 170 31/12/2024
1.00 Each GSIN: N6310MATERIAL: 69547
ARM, ADVANCE WARNING SIGN, CANTILEVER, HEAVY SERIES, 9.0 METER,
ENGINEERING DRAWING S12 A-H-AW90 PART #S12A-H-AW90
========================================================
ITEM 180 31/12/2024
13.00 Each GSIN: N6310MATERIAL: 69650
SHAFT, EXTENSION TENON, 5.4 METER,
ENGINEERING DRAWING S17 E-S54 PART #S17E-S54
========================================================
ITEM 190 31/12/2024
9.00 Each GSIN: N6310MATERIAL: 69649
SHAFT, EXTENSION TENON, 6.9 METER,
ENGINEERING DRAWING S17 E-S69 PART #S17E-S69
========================================================
ITEM 200 31/12/2024
22.00 Each GSIN: N6310MATERIAL: 69643
ADAPTOR, HYDRO LUMINAIRE,
ENGINEERING DRAWING S19 HLA PART #S19HLA
========================================================
ITEM 210 31/12/2024
8.00 Each GSIN: N6310MATERIAL: 69600
DEFLECTOR, WIND,
ENGINEERING DRAWING S21 WD1 PART #S21WD1
========================================================
ITEM 220 31/12/2024
6.00 Each GSIN: N6310MATERIAL: 77853
POLE, PUSH BUTTON, 1.15 METER SHAFT, TRAFFIC SIGNAL AND PEDESTRIAN
CORRIDOR STRUCTURE, AS PER ENGINEERING DRAWING PART #PB1
========================================================
ITEM 230 31/12/2024
28.00 Each GSIN: N6310MATERIAL: 70462
ARM, ELLIPTICAL, ALUMINUM, BRACKET,
#TER10MA-1A-NF
========================================================
ITEM 240 31/12/2024
20.00 Each GSIN: N6310MATERIAL: 77843
SHAFT, VERTICAL, VARIABLE MESSAGE BOARD, 7.9 METERS LONG, AS PER DRAWING
#P-VMB-C79
========================================================
ITEM 250 31/12/2024
18.00 Each GSIN: N6310MATERIAL: 77844
ARM, VARIABLE MESSAGE BOARD, CANTILEVER, 5.0 METERS LONG, AS PER DRAWING
#A-VMB
========================================================
ITEM 260 31/12/2024
2.00 Each GSIN: N6310MATERIAL: 77845
ARM, VARIABLE MESSAGE BOARD, CANTILEVER, 6.0 METERS LONG, AS PER DRAWING
#A-VMB
========================================================
ITEM 270 31/12/2024
1.00 Each GSIN: N6310MATERIAL: 69546
SHAFT, VERTICAL, CANTILEVER, EXTRA HEAVY SERIES, 6.8 METER,
ENGINEERING DRAWING S13 P-EH-C68 PART #S13P-EH-C68
========================================================
ITEM 280 31/12/2024
1.00 Each GSIN: N6310MATERIAL: 69543
ARM, ADVANCE WARNING SIGN, CANTILEVER, EXTRA HEAVY SERIES, 10.5 METER,
ENGINEERING DRAWING S15 A-EH-AW105 PART #S15A-EH-AW105
========================================================
QUOTATION EVALUATION:
Generally, the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Government of Manitoba at its discretion may award the order to more
than one vendor if the lowest overall price bid does not cover all line
items, or there are lower bids on specific items. If you win the award
and this is the case, please confirm if you will accept a partial award
YES _____ NO _____
Quotations will also be evaluated based on suitability of unit offered
compared to the end user's needs, product specifications, delivery,
warranty, price, quality of the bidder's performance in past awards and
any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba). Suitability selection to be at Manitoba's sole discretion.
QUALITY / ACCEPTABILITY
All products supplied are subject to inspection prior to acceptance.
Manitoba reserves the right to reject any products, after final
inspection that does not meet the specification requested.
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for its
intended use.
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
Please indicate:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidders catalogue/reference number (if applicable) ___________
NOTE: If any of the above items/features are accessories that are to be
included and installed prior to delivery. It is the supplier's
responsibility to test all systems to ensure they are functioning
properly prior to delivery.
DELIVERY:
F.O.B. DESTINATION FREIGHT PREPAID To:
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA)
8385 WILKES AVENUE
WINNIPEG MB
R4H 1B8
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
If any charges are not included, please explain in detail any/all
charges that will be extra to the unit prices quoted and that will be
charged on the invoice.
NOTE: DELIVERY TO BE MADE BY FLAT BED TRUCK SO AS TO ENABLE UNLOADING BY
FORKLIFT.
DELIVERIES ONLY PERMITTED - BETWEEN 7:30AM TO 3:00PM, MONDAY TO FRIDAY
ONLY. DELIVERIES OUTSIDE OF THESE TIME FRAMES WILL BE REJECTED AS THE
RECEIVING AREA WILL BE CLOSED.
SUPPLIER IS TO PROVIDE AT LEAST 24 HOURS NOTIFICATION FOR DELIVERY.
CONTACT IS REQUIRED TO MAKE SURE ADEQUATE RESOURCES AND EQUIPMENT ARE
AVAILABLE TO RECEIVE THE MATERIALS.
PRODUCTS/BRANDS:
Brand names, where indicated, are shown for reference purposes only and
are not intended as endorsement of a particular product.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer,
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use).
(Manitoba's use would usually be considered commercial application not
consumer)
Product _________ months OR _______ years
Labor _________ months OR _______ years
Parts _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba "will not" pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service might
be used in the evaluation of this quote.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty, then a complete explanation
must be provided.
WARRANTY SERVICE/LOCATION:
Is warranty service provided on site at our premises?
YES___ or NO____
If NO, indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service.
Company name_______________________
Location (city & province) ______________
Do you have a toll-free phone number for warranty service?
YES______ or NO______
IF YES PLEASE PROVIDE: ________________________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
YES ___ or NO_____
If NO, please advice
Company name_______________________
Location (city & province) ______________
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if your
invoice address (accounts receivable) is the same as the address for
orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city,
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit?
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax?
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable (NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
YES _____ NO _____ INITIAL __________
If yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
YES _____ NO _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable) _________.
Proposed Delivery Address:
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.
