92-2024 - Provision of Community Safety Host Services for Library Services Division

D2. SCOPE OF SERVICES
D2.1 The Work to be done under the Contract shall consist of the provision of Community Safety Hosts for the period from May 1, 2024 until December 31, 2024, with the option of five (5) mutually agreed upon one (1) year extensions.
D2.1.1 The City may negotiate the extension option with the Proponent within ninety (90) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the Proponent as a result of such negotiations.
D2.1.2 Changes resulting from such negotiations shall become effective on January 1st of the respective year. Changes to the Contract shall not be implemented by the Contractor without written approval by the Contract Administrator.
D2.1.3 Proponents are advised that, in future, the City may be participating in collaborative procurement initiatives with other levels of government. Accordingly, extensions to this Contract may not be exercised.
D2.2 The major components of the Work are as follows:
(a) to provide services in library facilities that provide systems access, using a trauma informed, harm reduction approach to welcoming people seeking support into critical library facilities by removing or reducing barriers, providing warm handoffs, and system navigation support;
(b) to provide the connection, time and attention needed by individuals to reach an emotional state more conducive to accessing the many resources available in library facilities;
(c) to participate in responding to library safety and security incidents, relying on their learned de-escalation skills and training as certified security guards.
D2.3 The Work shall be done on an "as required" and “as scheduled” basis during the term of the Contract.
D2.3.1 The type and quantity of Work to be performed under this Contract shall be as authorized from time to time by the Contract Administrator and/or Users.
D2.3.2 Subject to C7, the City shall have no obligation under the Contract to purchase any quantity of any item in excess of its actual operational requirements.
D2.4 Notwithstanding D2.1, the type and quantity of Work to be performed under this Contract is subject to annual approval of monies therefore in a budget by Council. Proponents are advised that monies have been approved for work up to and including December 31, 2024.
D2.4.1 In the event that Council does not approve the annual budget for any year during this Contract, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon one hundred and twenty (120) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made against the City for damages of any kind resulting from the termination, including, but not limited to, on the ground of loss of anticipated profit on Work.
D2.5 Notwithstanding D2.1, in the event that operational changes result in substantial changes to the requirements for Work, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon thirty (30) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made for damages on the ground of loss of anticipated profit on Work.
D2.6 The funds available for this Contract are $1,320,000 annually.