Advance Procurement Notice
Inspection, Testing and Maintenance (ITM), Petroleum Storage Tank Management
5 CDSB Gagetown, Oromocto, NB
(with Security Requirements)
Purpose of this Advance Procurement Notice
This is not a bid solicitation. This is an advance notice of a potential contract with anticipated security requirements to provide interested service providers / contractors an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that this contract will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.
Description of the Project and Services
It is anticipated that the following solicitation will proceed as noted in the table below. This is conditional on the contract receiving approval to proceed from the Department of National Defence (DND).
Contract Number: GA210051
Title: Inspection, Testing and Maintenance (ITM), Petroleum Storage Tank Management, 5CDSB Gagetown, NB
Estimate: $4,200,000.00
Anticipated Posting: November 29, 2023
Description: Inspection Testing and Maintenance (ITM) services for 5CDSB Gagetown’s inventory of petroleum storage tank systems (including NB & PEI Armouries/remote sites). The ITM is required to maintain the inventory in compliance with Federal Regulations and to promote environmental protection and stewardship by adhering to regulations, codes and standards as well as industry best management practices.
The work would include, but may not be limited to, the following:
- Annual inspections of the entire inventory of storage tank systems (to include completing any preventive maintenance and/or essential maintenance identified during annual inspection);
- Annual cleaning and inspection of Oil Water Separators (OWS);
- Annual inspection and maintenance of all Oil Water Interceptors (OWI) and maintenance;
- Bulk Fuel Facilities storage tank internal inspections;
- Annual performance testing and precision leak testing;
- STI SP001 Inspections of entire inventory to be completed (5-year cycle);
- Internal cleaning and inspection of field-erected tank at Central Heating Plant (10-year cycle);
- Miscellaneous additional associated work, as required, to ensure the storage tank inventory remains in compliance with the Federal Regulations and/or codes, including but not limited to, minor spill response, upgrade/new storage tank installation (including engineering support/design as needed)
Contract Award and Anticipated Security Requirements
In order to be eligible for contract award, a contractor will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the tender documents.
As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:
- for service providers / contractors: a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) at the level of RELIABILITY granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC); and
Industrial Security Program (ISP) Sponsorship
Defence Construction Canada (DCC) is providing contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, service providers / contractors that are interested in submitting or participating in a bid for this procurement that fall under this program and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.
Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.
In their sponsorship request application to DCC, service providers / contractors are asked to quote the following information, among other things:
- Contract number: GA210051 ; and
- Level of clearance requested to be sponsored for.
Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the service provider/ contractor to complete a sponsorship request package. Once DCC has determined that the service provider/ contractor has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the service provider/ contractor based on the following timelines:
- 30 calendar days prior to planned tender closing, for DESIGNATED ORGANIZATION SCREENING (DOS); and
Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the service provider/ contractor regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the service provider/ contractor or will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.
Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca
Any questions relating to this Advance Procurement Notice can be addressed to:
Yuriy Klitynskyy
Team Leader, Contract Services
Defence Construction Canada
(506) 471-3972
yuriy.klitynskyy@dcc-cdc.gc.ca
Disclaimer
DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a service provider/ contractor will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the service provider/ contractor accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.
