Notice of Proposed Procurement constituting (i) a Notice of Intended Procurement and Summary Notice under CETA/Canada-UK TCA, and (ii) a Tender Notice under the CFTA)
1.0 Introduction
The Canadian Air Transport Security Authority (“CATSA”) is a Crown corporation with headquarters at 99 Bank Street, Ottawa, Ontario, Canada, K1P 6B9. CATSA is responsible for the delivery of consistent, effective and efficient screening of passengers and non-passengers in designated airports. Further information about CATSA can be obtained at www.catsa.gc.ca.
1.1 Estimated Contract Value
$1,750,000
2.0 Description
The Canadian Air Transport Security Authority (“CATSA”) has a requirement to procure services for the planning and buying of media for an initial term of three years from the Service Commencement Date, and two option periods of one-year each, as further described in Schedule “A” (Statement of Work).
For details see the RFP.
3.0 Procurement Method
This RFP establishes an Open Tendering process to enter into a non-exclusive Contract.
4.0 Estimated Quantity of Services
During the term of the Contract, CATSA may, subject to the availability of funding, purchase media planning and buying services on an as and when required basis, via purchase orders issued under the Contract.
By responding to the RFP, bidders acknowledge that CATSA cannot commit to purchase any quantity of services until a purchase order is issued in accordance with any resulting Contract.
5.0 Term of Resulting Contract
It is anticipated that the term of any resulting Contract will be for an initial term of three years, renewable for two additional periods of one-year each at CATSA’s sole option.
As this is anticipated to be a recurring Contract, it is CATSA’s intention to issue a notice of intended procurement in respect of a new RFP prior to the expiry of the term of the resulting Contract.
6.0 Address for Submission of Questions and Proposals/Responses; Question Acceptance Deadline and Closing Date
The question acceptance deadline and the closing date are set out in the “Dates” section above. CATSA may extend either or both of such dates.
Questions and proposals/responses must be submitted through the MERX Electronic Bid Submission system at www.MERX.com.
7.0 Mandatory Requirements
Mandatory RequirementM1The bidder must provide details to demonstrate that it is currently providing or has provided to a customer within the past three years as of the Deadline for Proposals:
- i. media planning and buying services for either the Government of Canada or to English and French markets simultaneously; and
- ii. media buy performance services, including providing statistics, analysis and recommendations for the Government of Canada or to English and French markets simultaneously.
Experience providing services to CATSA will be considered. See RFP for full details of conditions for participation.
8.0 Rated Requirements
The RFP contains details of the rated requirements.
9.0 Contractor Selection
Step 1: Bidders’ proposals will be reviewed for compliance with the Mandatory Requirement.
Step 2: Compliant proposals will be evaluated against the Rated Requirements and up to the top three Technical Scores that are within a twenty percent (20%) range of the top Technical Score from this step will be shortlisted to proceed to the next step of the evaluation.
Step 3: The shortlisted bidders from Step 2 will be invited to make a presentation that will be scored according to the Rated Presentation Requirements listed in the RFP. Each Bidder’s Technical Score and Presentation Score will be combined at the end of this Step 3 to obtain a Total Technical Score.
Step 4: The Financial Offers of Bidders shortlisted in Step 2 will be evaluated and assigned an Evaluated Price in accordance with Schedule “D” (Financial Offer Requirements and Evaluation).
Step 5: The Bidder with the highest Weighted Score will be recommended for award. The Weighted Technical Score is determined by dividing each bidder’s Total Technical Score by the highest Total Technical Score and then multiplied by seventy (70). The Financial Score is determined by dividing the lowest Evaluated Price by each bidder’s Evaluated Price and multiplying by thirty (30). The two resulting scores are then added together and the total is the highest Weighted Score.
10.0 Trade Agreement
This procurement is subject to:
- Chapter Nineteen (Government Procurement) of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA);
- The Canada-United Kingdom Trade Continuty Agreement; and
- Chapter Five (Government Procurement) of the Canadian Free Trade Agreement (CFTA).
11.0 Use of MERX
CATSA will only use MERX as its web-based forum to post solicitations. As such, the attached procurement document has only been posted on MERX, and all related documents, notices, addendums, and questions and responses thereto will only be posted on MERX.
See MERX at http://www.merx.com for details respecting how to access the solicitation documents and any costs related thereto.
CATSA does not authorize, or make any representations or warranties in respect of, any postings relating to its procurements found on any other web-based forum.
12.0 Language
A French language version of the RFP will be made available upon request. Proposals may be submitted in either the English or French language.
